^
MK logo Login

Guides

Getting Started
  Introduction
  Your business settings
  Export from other systems
  Add an employee
  Clock on/off
  Timesheet Software
  Grouping Employees
  Locations

Rostering
  The roster process
  Roster templates
  Roster calendar
  Calendar View
  SMS Rosters

Timesheets
  The timesheet process
  Timesheet
  Timesheet vs roster
  Timesheet from roster

Payroll
  The payroll process
  A payrun
  Rate rules
  Shift rules
  Break rules
  Deduction rules
  Extra rules
  Time in lieu
  Public Holiday

Leave request
  The leave request process
  Leave request review
  Leave payroll process

Reports
  Group Certificates
  Xero Integration

Other features
  Messaging

SuperChoice
  Processing super

SuperChoice (Old process)
  Super clearing house
  SuperChoice setup
  Adding super fund
  Adding employees
  Super payment

Employees
  Employee console
  iPhone login
  Push notification
  Requesting leave

Developers
  Partner Logo
  API Hello World
  API Add employee

  Print Guide
Guide - access rosters payslips online

Employee console


The employee console is the one stop shop where the employee can access all the information related to them.




Navigate


Menu > Home > Employee console


You can access your Employee Console from any computer or device with internet access by logging on with your username and password.

From your employee console you can access all of your relevant information.


Employee Self Service

Employee self service provides the ability for the employee to enter all their details directly into their Microkeeper profile.

Many fields can be validated in real time, an email is sent to confirm email address, an SMS is sent to confirm Mobile number, Tax File Numbers can be validated using the TFN validation algorithm, etc.

The employee is also given an indication as to how complete their profile is. For example if an employee has filled everything but their TFN their profile will be 95% complete.

Microkeeper displays this completion status when the employee first logs in to help the employee get to 100%.

This helps reduce the need for the payroll department to chase up missing details.

employee-profile

This feature also helps in maintaining accurate data as some fields can be edited.

For example the employee can edit their own availability.

When a record is changed it's displayed in the activity feed.


Mobile Number

All valid mobile numbers that are currently stored will be considered verified.

A mobile number must be verified by the employee going forwards.

This will ensure SMS are sent to the correct recipient.

Email

All email addresses must be verified by the employee.

Microkeeper requires this as a forgot password facility is being built, which will allow employees to reset their password using their email address.

If an employee doesn't have an email address, there are many free providers, our recommendation is gmail, provided by Google.

Banking and super

Unfortunately there is no way to instantly verify a bank account or super details are accurate,

It is recommend that the employee produces supporting documentation (eg bank statement) for verification by the payroll department.

Fields list

Here is a list of fields that the employee can fill if missing or invalid, once they are filled most fields can't be edited.

  • Date of birth
  • Gender
  • Email
  • Mobile
  • Next of Kin
  • Address
  • Tax file number
  • Availability (Can edit)
  • Super details (To be added shortly)
  • Bank details (To be added shortly)

Clocking on

If your employer has granted you access to, you can clock on and off directly from the employee console.

clock-on

Rosters

 Check your Roster as soon as it becomes available.


view-roster

Payslips

To view and download Payslips and Group Certificates


Select the current week or fortnight.

Android users please see troubleshooting section below.

view-payslip

View-Group-Cert

Manage Leave Requests 

Requesting Leave -

View in more detail at the leave request guide

Leave-request

View your the status of your past and pending Leave requests

Leave-request-history

Your availability

From this page you can update your availability as soon as you become aware of the changes.

Staff-availability

Payroll

Changed bank details or an error in your payslip?

Send a message directly to your payroll officer.

Message-payroll-office




Troubleshooting


Issue viewing PDF payslips for Android users

The android app does not support the viewing of PDF files

You will need to access payslips within the browser.

A separate PDF viewing app must also be installed. Most handset manufacturers will include a PDF viewer.

If you require a PDF viewer or would like a better app, we recommend "Google PDF viewer" from the Google play store.


Google-PDF-Viewer