The Payroll Process


There are many choices from which an employees payslip can be calculated, this guide will explain your options and the process that takes place.




Data flow model


1

2

3

4


Timesheet
  


Payroll Rules
 


Payroll
    


Amendments
   

   
Employee
Settings
  

Timesheet

Settings

Payrun

Edit Payroll Data


The data flow through the model from left to right.


1 - Verify Timesheet data


The payroll data is generated from the timesheet data,

It is important to make sure this data is correct.


Review the Timesheet vs Roster guide for more information.


2 - Settings


Microkeeper is designed to automate a payrun as much as possible.

Once these settings have been set they will rarely need to be changed.


The Employee Settings allow you to set salary, casual, full time, entitlements, etc


The Payroll Rules are broken into 6 categories

  • Rate Rules - Set pay rates based on age or job. 
  • Shift Rules - Set awards, overtime, weekend rates, etc
  • Public Holiday Rules - Set Public Holiday penalties, dates etc
  • Break Rules - Set paid/unpaid break
  • Deductions/Expenses - Set salary sacrifice, work place giving, etc
  • Extra Rules - Allowances eg, Mobile phone, Laundry, etc


3 - Payrun


When a payrun is done the timesheet data is converted into payroll data.

All the rules you have created are applied in relation to the timesheet data.

Staff entitlements which include Personal leave, Annual leave, Long service leave, Compassionate leave and/or Leave without pay are calculated.

Super is calculated based on the configuration of the Employees Profile.

Tax is deducted using the current tax tables and selection from the Employee TFND.


All these calculations are automatically added to the Payslip.



4 - Amendments


After a payroll is complete changes can still be made.


If you find there is a need to make similar amendments on a weekly basis, we recommend reviewing your rules, our goal is to make your amendments as few as possible.


Once the payroll data is accurate, an .ABA file can be generated and the payslips can be made available to your employees online.


This is a brief explanation of the payroll process, we recommend reviewing all pages under the payroll guides for a better understanding of this process.




Payments classification chart


A payment can be classified into 7 different categories


 Microkeeper's Naming Convention

Basic hours

Overtime hrs

Entitlements

Super

Tax

Group Cert Field
STP Field

Normal

+

x

+

+

+

Gross
Assigned to specific STP category

Overtime

x

+

x

!

+

Gross
Assigned to specific STP category

Bonus

x

x

x

+

+

Gross
Assigned to specific STP category

Extra

x

x

x

x

+

Gross
Assigned to specific STP category

Allowance

x

x

x

x

+

Allowance
Assigned to specific STP category

Tax Free Allowance

x

x

x

x

x

Allowance

Assigned to specific STP category

Reimbursement

x

x

x

x

x

Not Recorded
Assigned to specific STP category


During the trial period we strongly recommend comparing the Microkeeper system to your current payroll system to make sure the figure match as required and you are happy to proceed.


Overtime can attract super if required, this can be set per employee.

Allowances are reported on the Group Certificates in their own field.


 Please note, any changes to shift / Rate rules must be confirmed by the delegated Payroll Officer.