Update 10/05/2023
- The Employee Profile - Access Control, has been split into two area, which allows HR to access the Employee Clocking options
- The Employee Profile - Super Details, has been split into two area, which allows HR to access the Super Fund details
Key Takeaway
Users can now be provide with access to areas without including sensitive financial data.
New Access Control option
We have added a new Access Control option called: New Add/Edit Employee
Managing Down
Managers with access to Add/Edit Employees, can not edit the Employee Profile for user that have access to Add/Edit Employees or Payroll or Setting.
This means managers only have access to staff that have less access than them selves.
Full Explanation
We're making some changes to make Access Control more flexible and with higher configurability.
Access to some areas will now be controlled by combining two or more different access fields.
The new approach means the area can have multiple views depending on what the user has access to.
This table shows the old and new requirements needed to gain access to these areas:
| Requirements | ||
|---|---|---|
| Old | New | |
| Reports - Financials | Reports | Reports and Payroll |
| Reports - Timesheet | Reports | Reports and Timesheet |
| Reports - Roster | Reports | Reports and Roster |
| Reports - Entitlements | Reports | Reports and Leave |
| Employee Profile - Financials | Settings | Add/Edit Employees and Payroll - Read Only |
| Employee Profile - Access Control | Settings | Settings and Payroll - Read Only |
| Employee Profile - Remainder | Settings | Add/Edit Employees |
Combining Payroll with other options is now the key way to provide access to sensitive financial information.
Groups
Groups can be limited to different areas:
| Group Control | Group Usage | Access required to add staff |
| All | Used everywhere | Settings, Payroll - Read Only |
| Payroll | Used in the payroll modules | Settings, Payroll - Read Only |
| Rosters | Used in non payroll modules | Settings, Rosters |
| Self Managed | Staff can select the Groups they want to be in | No access required |
When viewing the Employee Profile only staff with access to Payroll, will be able to access a Group set to either All or Payroll.
Middle management can now access the Employee Profile, without seeing payroll information or putting staff in payroll specific groups, they will only have access to Groups with Access set to Rosters.
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