Frequently Asked Questions

Access Control ensures users have appropriate access to the different modules in the organization. Each user can have their own individual Access Control configuration allowing a dynamic setup of managers with different roles and responsibilities.

Navigate to Menu > Settings > Employees > click Edit to enter the Employee Profile > Access Control

The Access control divided into two main Categories:

• Manager Options
• Payroll/Admin Options.

Each category contains a list of permissions that can be toggled on or off for individual employees.

Manager Options

• Location Access - Location Access controls which employees a manger has access to for Rosters, Timesheets, Leave Requests and HR module actions.
  • Locations - All: Grants a manager access to all Locations in the organisation.
  • Location - Staff: Access only to employees of Locations the manager is assigned to.
  • Location - Clients: Access only to employees of Locations the manager is assigned to. Timesheets are restricted to only entries with jobs for the clients assigned to the manager's Location.
    
    
• Rosters
  • Full Access: Allows complete control over rosters module
  • Read Only: Limits to viewing HTML Roster page only
  • No Access: Restricts any interaction
    
    
• Display Costs: Displays the costs associated with rosters, such as pay rates and shift rules of employees
  
  
• Timesheet Access
  • Full Access: Allows complete control over timesheets
  • Read Only: Limits to viewing only
  • No Access: Restricts any interaction
    
    
• Leave Requests: Allows full access to the Leave Modules
  
  
• Employees
  • Add/Edit: Allows adding and editing employee details. Areas of Employee Profile is restricted by what Access Control you have
  • Edit: Allows for editing of employee details. Areas of Employee Profile is restricted by what Access Control you have
  • Add: Allows for adding a new employee
  • No Access: Prevents any modifications
    
    
• NFC tags, Fingerprints, Facial: Enables manager to assign NFC tags and enroll fingerprints or facial recognition details
  
  
• HR - Skills and Qualifications
  • HR - Config: Allows the creation of skill sets and qualifications within the system
  • HR - Full: Managers can review both pending and approved skills and qualifications
  • HR - Review: Limited to reviewing pending submissions. Once approved, the manager cannot view them again
  • HR - No Access: Managers cannot see or manage employee skills and qualifications

Payroll/Admin Options

Note: Payroll/Admin Options are system wide.

• Payroll Access
  • Full Access: Enables full payroll processing capabilities
  • Medium Access: Provides read-only insight
  • No Access: To payroll information
    
    
• Jobs and Clients: Allows the tracking and management of Jobs and Client-related information
  
  
• Invoicing: Enables the creation and editing of invoices
  
  
• Activity Feed: Provides visibility into the activity feed for organisation events and actions
  
  
• Group Config: Manages configurations for different groups within the organization
  
  
• Reports: Grants access to Reports and Analysis modules. Reports shown will display based on other Access Control Settings
  
  
• Settings: Provides access to all settings within Microkeeper
  
  
• Files: Allows access to file management without the ability to delete files