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What Access Levels are Required for Each Employee Profile Section?

Author Dylan Wong@Microkeeper
Category Employee Management
Last Modified 10/09/2025

The Employee Profile is divided into multiple sections, each requiring specific Access Control permissions. The sections you can access depend on your assigned Access Control settings.

Access Level Indicators

When viewing an Employee Profile, you'll see an access indicator at the top showing which access types you have:
Your Access showing Payroll, Roster, HR and Files option

  • Payroll - requires Payroll - Medium Access or above
  • Roster - requires Roster - Read Only or above
  • HR - requires HR - Review or above
  • Files - requires Files


Here's a complete breakdown:

HR-Related Sections (Requires HR Access)

1. Personal Files

  • Upload and manage personal documents for the employee

2. Custom Fields

  • Custom fields created by the employer for additional employee information

3. Personal Details

  • Store personal information about the employee (name, contact details, etc.)

4. Group Allocation

  • Allocate staff to different groups within the organization
  • Note: Access depends on group configuration settings

5. Employee Display

  • Controls what an employee can see in the system

6. Employee Clocking

  • Configure how the employee clocks on and off (NFC, fingerprint, facial recognition, etc.)

7. Availability

  • Set employee availability times for roster planning


Payroll-Related Sections (Requires Payroll Access)

8. Payment and Employment

  • Details required for salary calculations (pay rates, employment type, etc.)

9. Contracted Hours

  • Set the employee's contracted working hours

10. Entitlements

  • Entitlement calculations for the employee (leave, overtime, etc.)

11. Employee Tax

  • Tax settings used to calculate employee tax deductions

12. Advanced Super Details

  • Advanced superannuation details that impact super payments

13. Previously Accumulated

  • Import previously accumulated figures from other payroll systems

14. Payslip Config

  • Controls what information is displayed on employee payslips

15. Active Status

  • Employee active status, start and termination dates

16. Banking

  • Banking details for salary payments and ABA file generation

17. Address

  • Employee address and work timezone settings


Multi-Access Sections (Requires Multiple Access Types)

18. Super Fund Details

  • Employee superannuation fund details
  • Note: Any one of the three access types will grant access

19. Access Control

  • Configure what areas of Microkeeper the employee can access
  • Note: Requires BOTH Payroll - Full Access and Settings access
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