Getting Started
  Your Business Settings
  Export From Other Systems
  Add An Employee
  Clocking Hours
  Timesheet Software
  Grouping Employees
  Management Configuration

  The Roster Process
  Roster Templates
  Roster Calendar
  Calendar View
  SMS Rosters

  The Timesheet Process
  Timesheet vs Roster
  Timesheet from Roster

  The Payroll Process
  A Payrun
  Leave and Public Holidays
  Rate Rules
  Shift Rules
  Break Rules
  Deduction Rules
  Extra Rules
  Time In Lieu
  Worked Public Holidays
  Jobs and Cost Centres

  The Leave Request Process
  Leave Request Review
  Leave Payroll Process
  Skills Matrix

  Single Touch Payroll
  Payment Summary
  Xero Integration
  MYOB Integration

Other features

  Processing Super

SuperChoice (Old process)
  Super Clearing House
  SuperChoice Setup
  Adding Super Fund
  Adding Employees
  Super Payment

  Employee Console
  Smartphone Login
  Push Notification
  Requesting Leave

  Partner Logo
  API Hello World
  API Employee
  API Timesheet
  API Payroll
  API Jobs
  API Roster

  Data Security
  Privacy Policy
  Terms Of Use

  Print Guide

Add an Employee

This guide will teach you how to add an employee and completely configure an employees settings. If you want to add all your employees in one hit, view the import employees guide.


Menu > Payroll > Add Employee

Add new employee

All details are required if they are available

Warning: Once  an employee's username is set it CANNOT be changed

Add Employee New user Form


A username of your choice is assigned to the employee.


After you add an employee, a 6 digit number will be assigned as their default password.

Employee Console

The employee will use these credentials to access the Employee Console. 

Employee welcome letter

Once you have added all your employees, you can produce a welcome letter that will introduce them to the Microkeeper system and inform them of their username and default password.

To view the welcome letter:

Menu > Settings > Employees - Welcome letter

Complete configuration

When an employee is first added to the Microkeeper system, default values are pre-selected, this gives the employee the ability to starting clocking their hours.

Before their first payroll can be processed, the configuration of the employees account must be configured.

Menu > Settings > Employee - Edit (For the newly added employee)

The configuration of the employee can be done as required.

The info dots i will help explain any of the finer details.

Note: We recommended getting a bookkeeper or someone with an accounting background to help with the initial configuration.