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Micro Business Quick Setup

This guide is designed to get you rolling in Microkeeper with three simple steps.

1: Entering Employee Details
2: Creating your First Payrun, containing all payment information for your employee.
3: Submitting the STP Report to the ATO.

Step 1: Entering Employee Details

Firstly, you’ll need to enter the correct details for your employee/s.

Go to Menu > Settings > Employees

Click Edit on the left of employee you wish to enter the details for.
Scroll down to the Payment and Employment section.

Now there are a few settings which will pay your employees in different ways:

  1. An employee works the same hours each period for the same amount or Hourly Rate
    Next to Rates, you will want to update the Default field to the Hourly Rate your Employee Receives. Then next to hours, enter the number of hours per week (If paid fortnightly/weekly ) or Monthly (if Paid Monthly) the employee works.
    Lastly, check the Salary option for your Employee

  2. An employee works varied hours for the same amount or Salaried.
    If they don’t receive an hourly rate, just a Salary that is the same each pay period, enter that into the default option instead and enter hours as 1.
    Lastly, check the Salary option for your Employee

  3. The employee doesn’t have their hours counted and receives a variable lump sum each period
    Enter the Rate as 0 and the hours as 1, this will allow you to easily modify this payment in the next step. Lastly, check the Salary option for your Employee

If you don’t know the Hourly Rate, you can use the Salary calculator to find out. Enter the Basic Hours, select how often you pay your employee, then enter the Yearly Salary into the empty field. The rate box will update based on that Salary.

Once you’re updated Payment and Employment, scroll down the page and update any other relevant information, such as TFN, Super etc. Some sections you won’t need to add information too either. Lastly everything on this page Auto-Saves. 

Step 2: Creating a Pay Run

Go to  Menu > Payroll > Payrun.

Click New Payrun to start a new run.

Most of the values to start a payrun should be correct if you have filled in your Global Settings correctly. Mouseover the info dots to learn more about each field. 

If it's your first run in Microkeeper, you will need to select the run you want to process for.

If it's your first pay run for the financial year, double-check the number of runs that are expected for the year is correct.

Microkeeper will predict how many runs are likely based on your payment date in arrears value. When all the details are correct click Pay Run.

Then the Pay-run summary will appear, click Payslip to view the Payslip/s for this period of time.

Then, you will check that the Payslip details are correct. 

On the Payslips; If you entered the amount being earnt into the Employee Profile, it will appear here.

If not or it has changed you will need to modify the Payslip. To modify the Payslip click the grey edit button on the right-hand side of the Payslip.  

Then you’ll be able to change the hours or amount being paid to the employee, once changed click update.
You will see that the Superannuation and Tax is calculated automatically for you.

Once all Payslips are accurate, scroll to the top of the page and click Lock Week. 

Step 3 - STP Lodgement and Submission 

Before you can start submitting you will need to notify the ATO that Microkeeper will be your Standard Business Reporting software.

To do this, you will need to add your Microkeeper Software ID, into the ATO’s Access Manager.
We have a video detailing this process via the ATO’s Access Manager here, or you can call the ATO and notify them over the phone.

The software ID to be added can be found on the upper left in the Global Settings page. (Menu > Settings > General > Global)

You will only have to notify the ATO of your hosted service once, when lodging subsequent reports, you just continue as below. 

Once you have notified the ATO, you can then lodge the report by going back to Payroll > Payruns > Payslip > Lodge STP. 

On the Lodge STP page, select Normal Payrun, unless it is your Final submission of the financial year, on which you will submit Final instead.

Then you can review the submission, and select I have Reviewed data, sign the ATO Agreement and Lodge STP. 

That’s it you’re done!