Payroll Only Quick Start

This guide is the shorter path through Quick Start, for a small business that only needs payroll. Your employees are paid the same way each pay run, without rosters or timesheets.

This guide covers how to:

1. Set each employee's regular pay.
2. Run a pay run and pay your staff.
3. Tell the ATO that Microkeeper lodges for you.
4. Lodge each pay run with Single Touch Payroll.
5. Finish the financial year.

Before you set up payroll only

Work through these Quick Start steps first:

1. Create Your Microkeeper Account, including your business address and phone, which Single Touch Payroll needs.
2. Set Up Your ABN and Pay Cycles, for your pay period and the bank account wages are paid from.
3. The first part of Add Your Staff, to add your employees and send their logins so they can enter their tax file number declaration, bank account and super fund.

Set each employee's regular pay

Navigate to Menu > Settings > Employees and click Edit next to the employee. Go to Payment and Employment.

1. In the Salary column, choose Salary. Microkeeper then pays the employee's ordinary hours each pay run without needing timesheets.
2. Set the Default rate and Weekly Ordinary Hours for how the employee is paid, from the table below.

Each field saves as soon as you change it.

For a fixed salary, enter the Weekly Ordinary Hours first, then type the yearly salary into the Salary calculator. It works out the hourly rate for you.

For staff paid a different amount each time, you enter the amount on their payslip in each pay run.

Run your pay run

Navigate to Menu > Payroll > Payruns.

1. On the Upcoming Payruns tab, click Start on your pay cycle.
2. Check the Year, Run and Payment Date, then click Payrun.
3. Check each payslip. To add a payment, such as a lump sum or bonus, click the Add button in that part of the payslip. To change one, click its edit button.
4. Click Complete Payrun.
5. On 1. Pay Your Team, click Download ABA and upload the file to your bank's online banking.
6. Under Lock the Payrun, click Lock & Continue.

For more on each of these, see Run Your First Pay Run.

Tell the ATO that Microkeeper lodges for you

Before your first Single Touch Payroll lodgement, add Microkeeper as your hosted software in the ATO's Access Manager. You only do this once.

First, copy your Software ID: navigate to Menu > Settings > General > Global, click STP Settings, and copy the number in ATO/SBR 'BMS ID' 'Software ID'.

Then, in the ATO's Access Manager for business software users:

1. Select My hosted software services.
2. Select Notify the ATO of your hosted service.
3. Search for the ABN "75909758040", and select THE TRUSTEE FOR MICROKEEPER UNIT TRUST.
4. Enter your Software ID and select Next.
5. Read the notification statement, then select Save.

Lodge the pay run with Single Touch Payroll

After locking the pay run, in the Complete Payrun menu, click 2. Submit to ATO.

1. Under STP Submission type, choose Normal Payrun.
2. Click Review Data. Microkeeper checks every employee's details and lists anything missing.
3. Check the details, then click I have reviewed data.
4. Tick the declaration and click Lodge STP.

Lodge every pay run this way. For more, see Single Touch Payroll.

Finish the financial year with a Final lodgement

The last lodgement of each financial year must be a Final one, made before 14 July. Lodge your last pay run of the year with Final Payrun as the STP Submission type. Your employees can then see their income statement in their myGov account.

If you started using Microkeeper part way through the year, or your last pay run is already lodged, see STP End of Financial Year.

What to set up next

• Super: pay your employees' super from 4. Pay Super in Complete Payrun. See Paying Super.
• Payslips online: your employees see their payslips on the Employee Console once each pay run is locked. See Employee Console.

Payroll only troubleshooting