Break Rules
A Break Rule takes a break out of a shift when the pay run works out its hours. It applies to shifts of a set length or longer, and places the break a set number of hours into the shift. An unpaid break is taken off the hours paid; a paid break is recorded on the shift but still paid.
| Required plan | All plans |
|---|---|
| Required access | Settings and Payroll - Full Access |
Navigate to Menu > Settings > Payroll Rules > Break Rules.
Choose how a break is applied
Under Automated, choose who decides whether the break is taken:
| Option | What happens | Use it when |
|---|---|---|
| Automated | Applied to every shift long enough | Staff always take the break |
| Skippable | Applied, unless the employee or a manager skips it | Staff sometimes work through the break |
| Skippable (By manager only) | Applied, unless a manager skips it in Timesheets | Only managers should decide a break was missed |
| Selectable | Only applied when the employee or a manager adds it to the shift | The break is occasional, such as a meal break on some shifts |
Add a Break Rule
- Click Create Break Rule. Click Standard 30 min to fill in an unpaid 30 minute break on shifts of 5 hours, 3 hours in.
- Enter a Name, such as "30 Min" or "Restaurant 30 min".
- Choose Paid Break or Unpaid Break.
- Choose how it's applied under Automated.
- Choose the Day and the Group, or ALL.
- Enter the Shift Length, the shortest shift it applies to, in hours, such as "5" or "4.5".
- Enter Break After, how many hours into the shift the break starts, such as "3".
- Enter the Break Duration in minutes, between 5 and 300.
- Click Save Break Rule.
Job Charge only affects job costing, not pay: Uncharged takes the break off the hours charged to the Job.
Every Break Rule that matches a shift is applied, so a long shift can have a 10 minute paid break and a 30 minute unpaid break from two rules.
How staff skip or add a break
While they're clocked on, staff choose the break under Break on the Clock card of the Employee Console, such as "Skip 30 min break on 5 hour shift" or "Add 30 min break on 5 hour shift", and click Add. They see Skippable and Selectable breaks for their Groups. The shift's Breaks row shows what they chose.
How managers skip or add a break
- Navigate to Menu > Rosters > Timesheet and click the shift.
- Under Breaks, choose a break from Skip break or Add break.
- Click Update.
Managers can skip every Skippable break, including Skippable (By manager only). See Timesheets.