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Extra Rules

Extra Rules are used to create extra payments that the employee is entitled to.


Menu > Settings > Payroll Rules > Extra Rules

Why create extra rules?

Employees wages can vary greatly from week to week

Here are some possible configurations

Timeshift count

An employee can get an allowance for each shift they work or;

If they work at least x amount of shifts or;

If they work an exact amount of shifts.

Code lookup

Codes can be used to add a payment to the employee every time the code is present in the roster notes

This can be used for a variety of reasons

If you set the Name of rule as a code eg PB30, which could stand for Paid Break 30 min (Spaces not allowed)

For this example when an employee works through their break you can add the code PB30 to their note giving the employee an additional payment

Split Shift Payment

An employee may get an extra payment when working a split shift.  There must be at least 1.5 hours between the shifts to be classified as a split shift, Enter 1.5 in the Apply after section

John gets a single payment for when he works a split shift.

Multiplier off clocked hours

The multiplier can be generated from the number of hours the employee has worked.

Selected Clock hours under Timesheet look up to activate this.

This is automatically done when payroll is processed

Creating an Extra Rule

The name of the rule will show up on the payslip.

Make sure all the names are unique to easily identify why they were added.

Below is an example of how you could fill this form.

Extra Payment Rules

In this example a code Drive@ is created.
It applies to all Bakers.
They will receive a fixed  .50c per km entered in the timesheet.
They will receive this payment after 0 hours worked.
How many timesheet shift exist is NA.
The multiplier will be 0, because this will vary each week.
Classification is Allowance, because they will not accrue entitlements or super.
Job Recording is Defau

Each time Drive@ is present in the notes in the timesheet for that week that employee will receive 50c pay for each km entered after the @ symbol extra pay.

Update Shift Box

Example on 8th of May, Betty drove 50 kms that she needs to be reimbursed for.
You enter Drive@50 as a note into her timesheet
When payroll is processed $25 will be added to Betty's payslips as she is paid at a rate of 50c per km.

Use the i for more information on a field.

 Please note, any changes to shift / Rate rules must be confirmed by the delegated Payroll Officer.