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Time and Attendance Options


There are many different ways for an employee to clock their worked hours. This guide takes you through each option and illustrates the benefits.




Clocking Options


No.Clock optionSecuritySpeed
1Console2 from 5 stars 3 from 5 stars
2PC restricted console3 from 5 stars 3 from 5 stars
3GPS Console3 from 5 stars3 from 5 stars
4GPS location restriction4 from 5 stars3 from 5 stars
5Landline Clocking3 from 5 stars2 from 5 stars
6Fingerprint scanner5 from 5 stars 5 from 5 stars




   



Employee Console


The most basic method is to allow employees to clock on from any computer or smartphone they like.

Set to any internet device in employee profile. 


Pro

  • They have the freedom to use a PC, smartphone or any internet enabled device
  • They can clock their hours from anywhere with an internet connection
  • Easiest to set up and maintain


Recommended

  • For small businesses who generally work together


Clock facility found on employee console

Clock On




PC restricted console


This option allows you to restrict which Network you want to allow your employees to clock on/off from.


To activate a Network 


Menu > Settings > General >  Security


Note: You must be on the PC you want to activate


Click the Add IP Address button to activate the network you are on.

The IP address of the network you are currently on is pre-entered.

Restrict PC via IP Address

Pro

  • Employees are restricted to the Network that you designate
  • Cost effective method


Recommended

  • For employees working at computers
  • Full and part-time employees


Clock facility on employee console - PC ActiveClock facility on employee console - PC Inactive

Clock-on-button


Clock on button not permitted from this PC




GPS Console


This option will mark a GPS location when an employee clocks on/off, which gives your employees the flexibility to clock on/off from wherever they like.


Pro

  • You know where they are clocking on/off from
  • They can clock their hours from anywhere with an internet connection
  • Easy to setup and maintain


Recommended

  • For employees who frequently start work at different locations
  • Great for delivery drivers, sales reps, etc


Once an accurate GPS location is found the employee can clock on

Clock on GPS



GPS Location restriction


You can set locations of work, an employee will only be allowed to clock on within the radius that you set in your Global settings (Default is 50m and can be adjusted). 


Location Clocking Example


Pro

  • Employees can only clock on/off at work locations
  • They can clock their hours from a smart phone
  • Easy to setup and maintain


Recommended

  • For businesses with multiple locations, changing locations, on site locations, etc
  • Great for trades, delivery drivers, backup option, etc



Landline Clocking


Employee's can call in on a landline to clock on/off with identity verification. 


Pro

  • Smart phone access not required.

  • Clocking of hours from anywhere with landline connection.

  • Call in phone number restriction 

  • No software install required 

Recommended

  • Worksite with access restrictions 

  • Large percentage of workforce with no Smart Phone access.

  • Work sites with no internet or low mobile phone reception 


An employee will call a special line provided by Microkeeper from either an employer-designated phone line (recommended), or any number.  


They will then be prompted to give their Employee ID from the Employee Profile, and the Day and Month of birth to verify their Identity.


The employer designated phone line can also be able to be associated with a Job for Job tracking purposes.


Note: Additional charges incurred, please contact Microkeeper to discuss 



Fingerprint scanner


Fingerprint scanners are the fastest and most secure way for your employees to clock on/off.


The fingerprint scan solution is our own in-house software that communicates with Microkeeper's cloud based servers.


Pro

  • An employee can only clock on/off from computers with a fingerprint scanner
  • Employees username and password can't be stolen
  • Quick and accurate method
  • Very secure


Fingerprint Scan

Recommended

  • High volume of employees
  • For a range of full time, part time and casual
  • Where speed and efficiency is a key goal
  • Security is a main concern


Screenshot of the fingerprint scan clock on/off page

Microkeeper Fingerprint and NFC Time and Attendance Software



NFC Reader and Tags


NFC Scanners are a very fast solution for your employees to clock time and attendance data.


When clocking hours, employees are each issued a key ring that contains an NFC tag.

Upon holding the tag close to the NFC reader, the employee is instantly recognised and authenticated.


NFC Tags
Microkeeper NFC Tag


NFC Readers


Microkeeper NFC reader



Pro

  • An employee can only clock on/off from the NFC Reader
  • Employees username and password can't be stolen
  • Quick method

Recommended

  • High volume of employees
  • For a range of full time, part time and casual
  • Where speed and efficiency is a key goal





How do I select these options?


Each employee can clock on/off with a different method of your choice.


These options can be selected in the employee security settings.


Menu > Settings > Employee - Edit for the employee you want to configure


The Access Control lets you select which clock on/off method will be used.

This function also allows you to set specific areas of the site and control the amount of information each employee has access to.

Mouse over the info dots for more information on each setting.

The below is an example of how you would use these settings for a typical employee who can only clock on either with the fingerprint scanner or NFC.

 

Access Control Employee Entry Level Access


This is great for Supervisors or Managers who have the responsibility of making adjustments to the timesheet.

The below is an example of how you would use these settings for a Manager who can clock on from any device, is required to set rosters,

approve leave requests and access timesheets, but does not need to see costs or add employees.

Access Control Employee Manager Access


If the Manager was set to add an employee, this would only allow access to create the employee's username, they would not have access to private information in the employee console.

The below is an example of how you would use these settings for an Admin employee who is required to access the jobs, invoicing and reports.

They can view the payslips download the .ABA file and lock the week, they will not be able to edit the payslips. 

Access Control Employee Upper Management Access



 Missed Clock On

Menu > Control Panel

Sometimes employees will forget to Clock On or Off for their shift.

So in these circumstances, there is a way managers can clock them On or Off instead. 

In the Control Panel, on the right side of the page is a Clock Status section detailing Employee's Clocking.

Clock Status All Staff

To clock an employee on, click Clock On. tick the employees you wish to Clock on, and click Clock. 


Clocking an Employee on

Then enter the time at which the employee began their shift, and click Submit. 

Clock Employee On



Cleaning & Maintenance


It is important to maintain your equipment to ensure it continues to run perfectly. 


Please ensure to clean your fingerprint scanners regularly. 


We recommend a microfiber cloth and the use of dedicated 'computer screen' wipes. 

Alternatively, Windex can be used - but please ensure to spray the cleaning solution onto your cloth, do not spray cleaning solutions directly onto the fingerprint scanner or other hardware. 

Spray the cloth then wipe your hardware.