^

Guides

Getting Started
  Introduction
  Your Business Settings
  Export From Other Systems
  Add An Employee
  Clocking Hours
  Timesheet Software
  Grouping Employees
  Management Configuration
  Locations

Rostering
  The Roster Process
  Roster Templates
  Roster Calendar
  Calendar View
  SMS Rosters

Timesheets
  The Timesheet Process
  Timesheet vs Roster
  Timesheet from Roster

Payroll
  The Payroll Process
  A Payrun
  Rate Rules
  Shift Rules
  Break Rules
  Deduction Rules
  Extra Rules
  Time In Lieu
  Public Holidays

Leave Request
  The Leave Request Process
  Leave Request Review
  Leave Payroll Process

Reports
  Single Touch Payroll
  Payment Summary
  Xero Integration

Other features
  Messaging

SuperChoice
  Processing Super

SuperChoice (Old process)
  Super Clearing House
  SuperChoice Setup
  Adding Super Fund
  Adding Employees
  Super Payment

Employees
  Employee Console
  Smartphone Login
  Push Notification
  Requesting Leave

Developers
  Partner Logo
  API Hello World
  API Add Employee
  API Timesheet

  Print Guide

Time and Attendance Options


There are many different ways for an employee to clock their worked hours. This guide takes you through each option and illustrates the benefits.




Clocking Options


No.Clock optionSecuritySpeed
1Console 
2PC restricted console 
3
GPS Console

4
GPS location restriction

5
Landline Clocking
6Fingerprint scanner
 




   



Employee Console


The most basic method is to allow employees to clock on from any computer or smartphone they like.

Set to any internet device in employee profile. 


Pro

  • They have the freedom to use a PC, smartphone or any internet enabled device
  • They can clock their hours from anywhere with an internet connection
  • Easiest to setup and maintain


Recommended

  • For small businesses who generally work together


Clock facility found on employee console

clock-on




PC restricted console


This option allows you to restrict which PC's you want to allow your employees to clock on/off from.



To activate a PC


Menu > Settings > General >  Security


Note: You must be on the PC you want to activate


Click the Inactive button to activate.


pc-restricted



Pro

  • Employees are restricted to the PCs that you designate
  • Cost effective method


Recommended

  • For employees working at computers
  • Full and part time employees


Clock facility on employee console - PC ActiveClock facility on employee console - PC Inactive

Clock-on-button


Clock on button not permitted from this PC




GPS Console


This option will mark a GPS location when an employee clocks on/off, which gives your employees the flexibility to clock on/off from wherever they like.


Pro

  • You know where they are clocking on/off from
  • They can clock their hours from anywhere with an internet connection
  • Easy to setup and maintain


Recommended

  • For employees who frequently start work at different locations
  • Great for delivery drivers, sales reps, etc


Once an accurate GPS location is found the employee can clock on

clock-on-gps



GPS Location restriction


You can set locations of work, an employee will only be allowed to clock on if they are within 50m of the location


location-clocking-example


Pro

  • Employees can only clock on/off at work locations
  • They can clock their hours from a smart phone
  • Easy to setup and maintain


Recommended

  • For businesses with multiple locations, changing locations, on site locations, etc
  • Great for trades, delivery drivers, backup option, etc



Landline Clocking


Employee's can call in on a landline to clock on/off with identity verification. 


Pro

  • Smart phone access not required.

  • Clocking of hours from anywhere with landline connection.

  • Call in phone number restriction 

  • No software install required 

Recommended

  • Worksite with access restrictions 

  • Large percentage of workforce with no Smart Phone access.

  • Work sites with no internet or low mobile phone reception 


An employee will call a special line provided by Microkeeper from either a employer designated phone line (recommended), or any number.  


They will then be prompted to give their Employee ID from the Employee Profile, and the Day and Month of birth to verify their Identity.


The employer designated phone line can also be able to be associated with a Job for Job tracking purposes.


Note: Additional charges incurred, please contact Microkeeper to discuss 



Fingerprint scanner


Fingerprint scanners are the fastest and most secure way for your employees to clock on/off.


The fingerprint scan solution is our own in-house software that communicates with Microkeeper's cloud based servers.


Pro

  • An employee can only clock on/off from computers with a fingerprint scanner
  • Employees username and password can't be stolen
  • Quick and accurate method
  • Very secure


fingerscan

Recommended

  • High volume of employees
  • For a range of full time, part time and casual
  • Where speed and efficiency is a key goal
  • Security is a main concern


Screen shot of the fingerprint scan clock on/off page

microkeeper-finger-scan-clock-on



NFC Reader and Tags


NFC Scanners are a very fast solution for your employees to clock time and attendance data.


When clocking hours, employees are each issued a keyring that contains an NFC tag.

Upon holding the tag close to the NFC reader, the employee is instantly recognized and authenticated.


NFC Tags
microkeeper-nfc-tag


NFC Readers


microkeeper-clocking-station



Pro

  • An employee can only clock on/off from the NFC Reader
  • Employees username and password can't be stolen
  • Quick method

Recommended

  • High volume of employees
  • For a range of full time, part time and casual
  • Where speed and efficiency is a key goal





How do I select these options?


Each employee can clock on/off with a different method of your choice.


These options can be selected in the employee security settings.


Menu > Settings > Employee - Edit for the employee you want to configure


The Access Control lets you select which clock on/off method will be used.

This function also allows you to set specific areas of the site and control the amount of information each employee has access to.

Mouse over the info dots for more information on each setting.

The below is an example of how you would use these settings for a typical employee who can only clock on either with the fingerprint scanner or NFC.

 

employee-Fingerprint-clock-on


This is great for Supervisors or Managers who have the responsibility of making adjustments to the timesheet.

The below is an example of how you would use these settings for a Manager who can clock on from any device, is required to set rosters,

approve leave requests and access timesheets, but does not need to see costs or add employees.


access-control-manager

If the Manager was set to add an employee, this would only allow acess to create the employee's user name, they would not have access to private information in the employee console.

The below is an example of how you would use these settings for an Admin employee who is required to access the jobs, invoicing and reports.

They can view the payslips download the .ABA file and lock the week, they will not be able to edit the payslips. 

access-control-admin



 

Cleaning & Maintenance


It is important to maintain your equipment to ensure it continues to run perfectly. 


Please ensure to clean your fingerprint scanners regularly. 


We recommend a microfibre cloth and the use of dedicated 'computer screen' wipes. 

Alternatively, windex can be used - but please ensure to spray the cleaning solution onto your cloth, do not spray cleaning solutions directly onto the fingerprint scanner or other hardware. 

Spray the cloth then wipe your hardware.