Time and Attendance Options

There are many different ways for an employee to clock their worked hours. This guide takes you through each option and illustrates the benefits.

Clocking Options

No.Clock optionSecuritySpeedBuddy ClockingOffline CaptureBattery Backup
1Employee Console2 from 5 stars 3 from 5 starsPossibleNoNA
2PC Restricted Console3 from 5 stars 3 from 5 starsPossibleNoNA
3GPS Console3 from 5 stars3 from 5 starsPossibleNoNA
4GPS Location Restriction
4 from 5 stars
3 from 5 starsPossibleNoNA
5Landline Clocking3 from 5 stars2 from 5 starsPossibleNoNA
6aFingerprint Scanner5 from 5 stars 5 from 5 starsPreventedNoNo Battery
6bNFC Scanner4 from 5 stars5 from 5 starsPossibleNoNo Battery
7Facial Recognition4 from 5 starsPreventedYesBattery

Offline Capture will still work if internet goes down.

Buddy Clocking prevents staff from clocking each other on.

Employee Console

The most basic method is to allow employees to clock on from any computer or smartphone they like.

Set to any internet device in employee profile. 



Clock facility found on employee console

Clock On

PC restricted console

This option allows you to restrict which Network you want to allow your employees to clock on/off from.

To activate a Network 

Menu > Settings > General >  Security

Note: You must be on the PC you want to activate

Click the Add IP Address button to activate the network you are on.

The IP address of the network you are currently on is pre-entered.

Restrict PC via IP Address



Clock facility on employee console - PC ActiveClock facility on employee console - PC Inactive


Clock on button not permitted from this PC

GPS Console

This option will mark a GPS location when an employee clocks on/off, which gives your employees the flexibility to clock on/off from wherever they like.



Once an accurate GPS location is found the employee can clock on

Clock on GPS

GPS Location restriction

You can set locations of work, an employee will only be allowed to clock on within the radius that you set in your Global settings (Default is 50m and can be adjusted). 

Location Clocking Example



Landline Clocking

Employee's can call in on a landline to clock on/off with identity verification.



An employee will call a special line provided by Microkeeper from either an employer-designated phone line (recommended), or any number.  

They will then be prompted to give their Employee ID from the Employee Profile, and the Day and Month of birth to verify their Identity.

The employer designated phone line can also be able to be associated with a Job for Job tracking purposes.

Note: Additional charges incurred, please contact Microkeeper to discuss 

Fingerprint scanner

Fingerprint scanners are the fastest and most secure way for your employees to clock on/off.

The fingerprint scan solution is our own in-house software that communicates with Microkeeper's cloud based servers.


  • An employee can only clock on/off from computers with a fingerprint scanner
  • Employees username and password can't be stolen
  • Quick and accurate method
  • Very secure

Fingerprint Scan


Screenshot of the fingerprint scan clock on/off page

Microkeeper Fingerprint and NFC Time and Attendance Software

Using the Fingerprint Reader

For comfort and reliability, it is recommended that you use the index finger of either hand. 

To ensure proper use of the fingerprint reader when enrolling your fingerprints or when authenticating yourself using the fingerprint reader, perform the following steps: 

1.    Place the entire pad of your finger – not just the tip or the side of your finger – on the centre of the oval window of the fingerprint reader. 

2.    Apply steady, even pressure on the oval window. Do not roll or swipe your finger

3.    Hold your finger on the oval window until you see the light under the window blink. This indicates that the fingerprint reader has scanned your fingerprint. 

4.    When the light blinks, lift your finger from the oval window. If the fingerprint reader scans your fingerprint, as indicated by the blink, but the Microkeeper software does not authenticate you after several attempts, try re-enrolling your fingerprint. 

Cleaning the Fingerprint Reader

The condition of the fingerprint reader affects its ability to obtain a good quality scan of a fingerprint. To maintain the fingerprint reader, the oval window should be cleaned periodically as follows: 

Press the sticky side of a piece of adhesive cellophane tape across the oval window, and then peel it away. 

Alternatively, dampen a cloth with warm water and gently wipe the oval window. 

Do not rub the oval window with an abrasive material, including paper. 

Do not poke the oval window coating with your fingernail or with any other item, such as a pen. 

Do not submerge the fingerprint reader in liquid. 

Do not spray liquid on the fingerprint reader or allow liquid to drip inside.

Do not use the fingerprint reader if it has incurred damage, such as a cracked of frayed cord or broken connector.

NFC Reader and Tags

NFC Scanners are a very fast solution for your employees to clock time and attendance data.

When clocking hours, employees are each issued a key ring that contains an NFC tag.

Upon holding the tag close to the NFC reader, the employee is instantly recognised and authenticated.

NFC Tags
Microkeeper NFC Tag

NFC Readers

Microkeeper NFC reader


  • An employee can only clock on/off from the NFC Reader
  • Employees username and password can't be stolen
  • Quick method


Facial Recognition

Employee's can clock on/off with facial identity verification.

The data gets captured by an app which communicates directly with Microkeeper's cloud based servers.  



How do I select these options?

Each employee can clock on/off with a different method of your choice.

These options can be selected in the employee security settings.

Menu > Settings > Employee - Edit for the employee you want to configure

The Access Control lets you select which clock on/off method will be used.

This function also allows you to set specific areas of the site and control the amount of information each employee has access to.

Mouse over the info dots for more information on each setting.

The below is an example of how you would use these settings for a typical employee who can only clock on either with the fingerprint scanner or NFC.


Access Control Employee Entry Level Access

This is great for Supervisors or Managers who have the responsibility of making adjustments to the timesheet.

The below is an example of how you would use these settings for a Manager who can clock on from any device, is required to set rosters,

approve leave requests and access timesheets, but does not need to see costs or add employees.

Access Control Employee Manager Access

If the Manager was set to add an employee, this would only allow access to create the employee's username, they would not have access to private information in the employee console.

The below is an example of how you would use these settings for an Admin employee who is required to access the jobs, invoicing and reports.

They can view the payslips download the .ABA file and lock the week, they will not be able to edit the payslips. 

Access Control Employee Upper Management Access

 Missed Clock On

Menu > Control Panel

Sometimes employees will forget to Clock On or Off for their shift.

So in these circumstances, there is a way managers can clock them On or Off instead. 

In the Control Panel, on the right side of the page is a Clock Status section detailing Employee's Clocking.

Clock Status All Staff

To clock an employee on, click Clock On. tick the employees you wish to Clock on, and click Clock. 

Clocking an Employee on

Then enter the time at which the employee began their shift, and click Submit. 

Clock Employee On

Cleaning & Maintenance

It is important to maintain your equipment to ensure it continues to run perfectly. 

Please ensure to clean your fingerprint scanners regularly. 

We recommend a microfiber cloth and the use of dedicated 'computer screen' wipes. 

Alternatively, Windex can be used - but please ensure to spray the cleaning solution onto your cloth, do not spray cleaning solutions directly onto the fingerprint scanner or other hardware. 

Spray the cloth then wipe your hardware.