There are many different ways for an employee to clock their worked hours. This guide takes you through each option and illustrates the benefits.
|No.||Clock option||Security||Speed||Buddy Clocking||Offline Capture||Battery Backup|
|2||PC Restricted Console||Possible||No||NA|
|4||GPS Location Restriction||Possible||No||NA|
|6a||Fingerprint Scanner||Prevented||No||No Battery|
|6b||NFC Scanner||Possible||No||No Battery|
Offline Capture will still work if internet goes down.
Buddy Clocking prevents staff from clocking each other on.
The most basic method is to allow employees to clock on from any computer or smartphone they like.
Set to any internet device in employee profile.
Clock facility found on employee console
This option allows you to restrict which Network you want to allow your employees to clock on/off from.
To activate a Network
Menu > Settings > General > Security
Note: You must be on the PC you want to activate
Click the Add IP Address button to activate the network you are on.
The IP address of the network you are currently on is pre-entered.
|Clock facility on employee console - PC Active||Clock facility on employee console - PC Inactive|
This option will mark a GPS location when an employee clocks on/off, which gives your employees the flexibility to clock on/off from wherever they like.
Once an accurate GPS location is found the employee can clock on
You can set locations of work, an employee will only be allowed to clock on within the radius that you set in your Global settings (Default is 50m and can be adjusted).
Employee's can call in on a landline to clock on/off with identity verification.
Smart phone access not required.
Clocking of hours from anywhere with landline connection.
Call in phone number restriction
No software install required
Worksite with access restrictions
Large percentage of workforce with no Smart Phone access.
Work sites with no internet or low mobile phone reception
An employee will call a special line provided by Microkeeper from either an employer-designated phone line (recommended), or any number.
They will then be prompted to give their Employee ID from the Employee Profile, and the Day and Month of birth to verify their Identity.
The employer designated phone line can also be able to be associated with a Job for Job tracking purposes.
Note: Additional charges incurred, please contact Microkeeper to discuss
Fingerprint scanners are the fastest and most secure way for your employees to clock on/off.
The fingerprint scan solution is our own in-house software that communicates with Microkeeper's cloud based servers.
Screenshot of the fingerprint scan clock on/off page
Using the Fingerprint Reader
For comfort and reliability, it is recommended that you use the index finger of either hand.
To ensure proper use of the fingerprint reader when enrolling your fingerprints or when authenticating yourself using the fingerprint reader, perform the following steps:
1. Place the entire pad of your finger – not just the tip or the side of your finger – on the centre of the oval window of the fingerprint reader.
2. Apply steady, even pressure on the oval window. Do not roll or swipe your finger
3. Hold your finger on the oval window until you see the light under the window blink. This indicates that the fingerprint reader has scanned your fingerprint.
4. When the light blinks, lift your finger from the oval window. If the fingerprint reader scans your fingerprint, as indicated by the blink, but the Microkeeper software does not authenticate you after several attempts, try re-enrolling your fingerprint.
Cleaning the Fingerprint Reader
The condition of the fingerprint reader affects its ability to obtain a good quality scan of a fingerprint. To maintain the fingerprint reader, the oval window should be cleaned periodically as follows:
Press the sticky side of a piece of adhesive cellophane tape across the oval window, and then peel it away.
Alternatively, dampen a cloth with warm water and gently wipe the oval window.
Do not rub the oval window with an abrasive material, including paper.
Do not poke the oval window coating with your fingernail or with any other item, such as a pen.
Do not submerge the fingerprint reader in liquid.
Do not spray liquid on the fingerprint reader or allow liquid to drip inside.
Do not use the fingerprint reader if it has incurred damage, such as a cracked of frayed cord or broken connector.
NFC Scanners are a very fast solution for your employees to clock time and attendance data.
When clocking hours, employees are each issued a key ring that contains an NFC tag.
Upon holding the tag close to the NFC reader, the employee is instantly recognised and authenticated.
Employee's can clock on/off with facial identity verification.
The data gets captured by an app which communicates directly with Microkeeper's cloud based servers.
Each employee can clock on/off with a different method of your choice.
These options can be selected in the employee security settings.
Menu > Settings > Employee - Edit for the employee you want to configure
The Access Control lets you select which clock on/off method will be used.
This function also allows you to set specific areas of the site and control the amount of information each employee has access to.
Mouse over the info dots for more information on each setting.
The below is an example of how you would use these settings for a typical employee who can only clock on either with the fingerprint scanner or NFC.
This is great for Supervisors or Managers who have the responsibility of making adjustments to the timesheet.
The below is an example of how you would use these settings for a Manager who can clock on from any device, is required to set rosters,
approve leave requests and access timesheets, but does not need to see costs or add employees.
If the Manager was set to add an employee, this would only allow access to create the employee's username, they would not have access to private information in the employee console.
The below is an example of how you would use these settings for an Admin employee who is required to access the jobs, invoicing and reports.
They can view the payslips download the .ABA file and lock the week, they will not be able to edit the payslips.
Menu > Control Panel
Sometimes employees will forget to Clock On or Off for their shift.
So in these circumstances, there is a way managers can clock them On or Off instead.
In the Control Panel, on the right side of the page is a Clock Status section detailing Employee's Clocking.
To clock an employee on, click Clock On. tick the employees you wish to Clock on, and click Clock.
Then enter the time at which the employee began their shift, and click Submit.
It is important to maintain your equipment to ensure it continues to run perfectly.
Please ensure to clean your fingerprint scanners regularly.
We recommend a microfiber cloth and the use of dedicated 'computer screen' wipes.
Alternatively, Windex can be used - but please ensure to spray the cleaning solution onto your cloth, do not spray cleaning solutions directly onto the fingerprint scanner or other hardware.
Spray the cloth then wipe your hardware.