Time Off In Lieu (TOIL) and Rostered Days Off (RDO) are leave types whose balance is hours the employee has banked. Hours are banked through payroll, instead of being paid, and the employee takes them later as paid time off. Banked hours show as a negative line on the payslip, and the balance goes up.

Required plan	All plans
Required access	Settings and Payroll - Full Access

Hours go into a TOIL or RDO balance in four ways: RDO hours set aside each pay run, Auto TOIL banking hours worked over the employee's weekly hours, a TOIL code in a shift's note, and Amend on the payslip. Hours come out when the employee takes the leave, or when Auto TOIL tops up a short week.

Turn on Time Off In Lieu or Rostered Day Off

Both start inactive. In Leave Configuration, click the pencil on Time Off In Lieu or Rostered Day Off, turn it on, and click Update Leave Configuration. Their accrual method is Banking hours: the balance only grows from hours banked as below.

The settings on this page only show once the leave type is on.

Bank RDO hours each pay run

For staff who work a longer day to earn a day off, such as 8 hours a day for a 38 hour week:

Navigate to Menu > Settings > Employees, and click Edit on the employee.
Under Entitlements, enter RDO hours, such as "2". It saves as soon as you change it.

Each pay run, those hours are taken off the hours paid and added to their RDO balance. For example, with Weekly Ordinary Hours of 40 and RDO hours of 2, they're paid for 38 hours a week, and have 8 hours banked for a paid day off every 4 weeks.

Balance hours each pay run with Auto TOIL

Auto TOIL pays an employee their Weekly Ordinary Hours every pay run, whatever they work, and banks the difference:

Work more, such as 45 hours against 38, and the extra 7 hours are banked.
Work less, such as 30 hours, and 8 hours are taken from their TOIL balance to pay the full 38.

To turn it on, open the employee's profile. Under Payment and Employment, choose Auto TOIL under Salary, and check their Weekly Ordinary Hours.

Bank time in lieu from a shift

To bank part of one shift, type "toil@" and the minutes into the shift's note in Timesheets, such as "toil@60" to bank an hour. In the pay run, those minutes are taken off the hours paid and added to their TOIL balance.

Change a TOIL or RDO balance on a payslip

Open the employee's payslip in the pay run.
Click Actions, then Amend TOIL or Amend RDO.
Enter the Amount in hours: a positive number to add to the balance, or negative to take it off.
Click the amend button.

The change shows as a line on the payslip, and the balance changes when the pay run is processed.

Take TOIL or an RDO as time off

Staff request Time Off In Lieu or Rostered Day Off like any other leave, if it's set so staff can request it. Once approved, the pay run pays the hours and takes them off the balance. See How Leave Works.

Time in lieu troubleshooting

Why can't I find RDO hours or Auto TOIL on the profile?

Turn on Rostered Day Off or Time Off In Lieu in Leave Configuration first. See Turn on Time Off In Lieu or Rostered Day Off.

Where is the Rostered Day Off / Time In Lieu setting in Global Settings?

It's been replaced by the Rostered Day Off and Time Off In Lieu leave types in Leave Configuration.

Why does super go negative when I bank overtime as TOIL?

When you pay overtime and add a negative line on the payslip to bank those hours as TOIL instead, the line's Class decides its super. With Class Normal or Bonus it attracts super, so the negative line takes super off, while the overtime it cancels may not have added any.

Give the line the overtime's Class, Overtime. It then attracts super only when the employee's Super Ordinary Hours is On total hours, the same as the overtime it cancels. The hours still go onto their TOIL balance, as long as the line's Title starts with "TOIL".

Don't use Class Extra for it: no super comes off, but the hours don't go onto the TOIL balance. See the Payments Classification Chart.

Guides

Time in Lieu and RDOs