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Leave request payroll process


This guide will demonstrate how leave requests are integrated into the payroll process.




Navigation


Menu > Payroll > Payruns > Payslip (Desired week)




Review at payslip


Example of review

Approve leave to be added to payroll


Leave request can be in 6 different states.

If there are any pending requests they can be accepted or declined at time of payroll.


Note: We encourage a real time administration model which means dealing with requests as they arrive via the leave request page




Processing leave request through payroll


Payroll process example

Submit leave to payroll


A list of excepted requests will appear on the payslips page, as illustrated above.


You can select which entries you want to add to the payslip


Personal leave


If an employee has had multiple personal days, they will all be listed individually

However, when payroll is processed, they will be grouped together


Annual leave


Annual leave can be selected over multiple days

When added leave loading will be applied if set


Auto balance


Auto balance will only affect employees on salary or auto overtime

For employees on salary their Basic hours will be reduced by the amount of leave being added


Alice is paid for 38 hours a week
She takes 1 sick day of 7.6 hours
When this is submitted the 38 hours will be reduced to 30.4 and 7.6 hours of sick leave will be added


For employees on auto overtime their Basic hours will be reduced by the amount of leave being added until these hours reach their basic hours limit, additional hours will become overtime



Alice clocks 35 hours for the week
Her basic hours setting is for 38 hours
She takes 1 sick day of 7.6 hours
When this is submitted 7.6 hours will be added as sick leave, 30.4 hours for Basic hours and 4.6 hours added as additional overtime


Note: Auto balance will have no effect on employees being paid off their clocked hours, regardless if they are full time, part time or casual




Example on payslip


In this example, we see that Alice has requested 2 sick leave days and 2 annual leave days

These days have been approved

Alice is on a 38 hours salary

Alice is not entitled to any leave loading


Alice payslip originally looked like this

Payslip before leave has been added


Alice's requests

Example of leave requests for payroll


After the submit button is clicked her payslip will look like this

Payslip after leave has been added


The sick leave and annual leave was added and her salary was reduced resulting in a Basic hours of 38