The Payroll Process

The Payroll module calculates payslips using employees settings, timesheet data and account configuration options. It ensures accurate and timely payment processing.
This guide provides an overview of Microkeeper's Payroll module, workflow process and core features.

What is Payroll and what are Payslips?

Payslip module header image

Payroll is the process of paying employees for their hours worked for a period of time. Payslips are the recorded details of an employee's pay for the period.

Payroll Data flow model in Microkeeper

1	2	3	4
Confirm timesheet data	Payroll Rules	Payroll	Amendments
Confirm timesheet data	Employee Settings	Payroll	Amendments
Timesheet	Settings	Payrun	Edit Payroll Data

The data flow through the model from left to right.

1 - Verify Timesheet data

The payroll data is generated from the timesheet data,

It is important to make sure this data is correct.

Review the Timesheet vs Roster guide for more information.

2 - Settings

Microkeeper is designed to automate a payrun as much as possible.

Once these settings have been set they will rarely need to be changed.

The Employee Settings allow you to set salary, casual, full time, entitlements, etc

The Payroll Rules are broken into 6 categories

Rate Rules - Set pay rates based on age or job.

Shift Rules - Set awards, overtime, weekend rates, etc

Public Holiday Rules - Set Public Holiday penalties, dates etc

Break Rules - Set paid/unpaid break

Deductions/Expenses - Set salary sacrifice, work place giving, etc

Extra Rules - Allowances eg, Mobile phone, Laundry, etc

3 - Payrun

When a payrun is done the timesheet data is converted into payroll data.

All the rules you have created are applied in relation to the timesheet data.

Staff entitlements which include Personal leave, Annual leave, Long service leave, Compassionate leave and/or Leave without pay are calculated.

Super is calculated based on the configuration of the Employees Profile.

Tax is deducted using the current tax tables and selection from the Employee TFND.

All these calculations are automatically added to the Payslip.

4 - Amendments

After a payroll is complete changes can still be made.

If you find there is a need to make similar amendments on a weekly basis, we recommend reviewing your rules, our goal is to make your amendments as few as possible.

Once the payroll data is accurate, an .ABA file can be generated and the payslips can be made available to your employees online.

This is a brief explanation of the payroll process, we recommend reviewing all pages under the payroll guides for a better understanding of this process.

Payments classification chart

A payment can be classified into 7 different categories

Microkeeper's Naming Convention	Ordinary hours	Overtime hrs	Leave Entitlements	Super Guarantee	Tax
Normal	+	x	+	+	+
Overtime	x	+	x	!	+
Bonus	x	x	x	+	+
Extra	x	x	x	x	+
Allowance	x	x	x	x	+
Tax Free Allowance	x	x	x	x	x
Reimbursement	x	x	x	x	x
Workers Comp Entitlements	x	x	WCES	x	+

WCES - Workers Comp Entitlements by State table

	Annual Leave	Personal Leave	Long Service Leave
VIC	+	x	+
NSW	+	x	+
ACT	+	x	+
QLD	+	+	+
NT	x	x	x
WA	+	+	+
SA	+ (1)	+	+
TAS	+	x	+

(1) Only for 52 weeks, manual intervention required after that

During the trial period we strongly recommend comparing the Microkeeper system to your current payroll system to make sure the figure match as required and you are happy to proceed.

Overtime can attract super if required, this can be set per employee.

Allowances are reported on the Group Certificates in their own field.

Employees State is determined by the Timezone set in their Employee Profile.

Please note, any changes to shift / Rate rules must be confirmed by the delegated Payroll Officer.

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