^
MK logo Login

Guides

Getting Started
  Introduction
  Your Business Settings
  Export From Other Systems
  Add An Employee
  Clocking Hours
  Timesheet Software
  Grouping Employees
  Locations

Rostering
  The Roster Process
  Roster Templates
  Roster Calendar
  Calendar View
  SMS Rosters

Timesheets
  The Timesheet Process
  Timesheet
  Timesheet vs Roster
  Timesheet from Roster

Payroll
  The Payroll Process
  A Payrun
  Rate Rules
  Shift Rules
  Break Rules
  Deduction Rules
  Extra Rules
  Time In Lieu
  Public Holidays

Leave Request
  The Leave Request Process
  Leave Request Review
  Leave Payroll Process

Reports
  Single Touch Payroll
  Payment Summary
  Xero Integration

Other features
  Messaging

SuperChoice
  Processing Super

SuperChoice (Old process)
  Super Clearing House
  SuperChoice Setup
  Adding Super Fund
  Adding Employees
  Super Payment

Employees
  Employee Console
  Smartphone Login
  Push Notification
  Requesting Leave

Developers
  Partner Logo
  API Hello World
  API Add Employee

  Print Guide

The Payroll Process


There are many choices from which an employees payslip can be calculated, this guide will explain your options and the process that takes place.




Data flow model


1

2

3

4


 Timesheet 
  


 Payroll Rules 
 


    Payroll     
    


    Amendments   
   

   
    Employee    
Settings
  

Timesheet

Settings

Payrun

Edit Payroll Data


The data flow through the model from left to right.


1 - Verify timesheet data


The payroll data is generated from the timesheet data,

It is important to make sure this data is correct.


Review the Timesheet guide for more information.


2 - Settings


Microkeeper is designed to automate a payrun as much as possible.

Once these settings have been set they will rarely need to be changed.


The Employee Settings allow you to set salary, casual, full time, entitlements, etc


The Payroll Rules are broken into 6 categories

  • Rate Rules - Set pay rates based on age or job. 
  • Shift Rules - Set awards, overtime, weekend rates, etc
  • Public Holiday Rules - Set Public Holiday penalties, dates etc
  • Break Rules - Set paid/unpaid break
  • Deductions/Expenses - Set salary sacrifice, work place giving, etc
  • Extra Rules - Allowances eg, Mobile phone, Laundry, etc


3 - Payrun


When a payrun is done the timesheet data is converted into payroll data.

All the rules you have created are applied in relation to the timesheet data.

Their entitlements which include sick leave, annual leave, long service leave and/or rostered days off are calculated.

Super is calculated based on the employee's settings.

Tax is deducted using the current tax tables.

All this happens in seconds.



4 - Amendments


After a payroll is complete changes can still be made.


If you find there is a need to make similar amendments on a weekly basis,
we recommend reviewing your rules,
our goal is to make your amendments as few as possible.


You can add any of the entitlements or make changes to any of the calculated data.


Once the payroll data is accurate, an .ABA file can be generated and the payslips can be made available to your employees online.


This is a brief explanation of the payroll process, we recommend reviewing all pages under the payroll guides for a better understanding of this process.



Payments classification chart


A payment can be classified into 5 different categories


 

Basic hours

Overtime hrs

Entitlements

Super

Tax

Group Cert Field

Normal

+

x

+

+

+

Gross

Overtime

x

+

x

!

+

Gross

Bonus

x

x

x

+

+

Gross

Extra

x

x

x

x

+

Gross

Allowance

x

x

x

x

+

Allowance

Tax Free Allowance

x

x

x

x

x

Allowance

Reimbursement

x

x

x

x

x

Not Recorded


During the trial period we strongly recommend comparing the Microkeeper system to your current payroll system to make sure the figure match as required and you are happy to proceed.


Overtime can attract super if required, this can be set per employee.

Allowances are reported on the Group Certificates in their own field.