Microkeeper Biometric Timesheet Software
Microkeeper Timesheet Software allows employees to clock their worked hours using Fingerprint or NFC tag technology.
Download
Version 1 Released 01/10/2016
Version 2 Released 31/03/2017
Version 3 Released 14/06/2017
Requirements
| PC running windows 7, 8, 10 or 11 |  |
Reliable internet connection |  |
Fingerprint scanner or NFC reader with NFC tags | Pricing |
Setup process
If upgrading from version 1 you must uninstall version 1 before proceeding
Uninstall the following - Digital Persona RTE, Maxthon, GoToTags and Java
Connect either the fingerprint scanner and/or the NFC reader to the PC
Download the installation software using the link above
Run the installation file, clicking next at each question
Run Microkeeper, Right click > Pin to the start bar
Configuring the User Settings
Click the hamburger Menu on the top right to open the menu options > click Settings
| Username | The Username of the Business |
Job | If the hours worked need to be assigned to Jobs enter the Job ID |
To find the Job ID, Navigate to Menu > Manage > Jobs.
Then in the list of jobs, hover the mouse over the ID number of the job you wish to track, and a small box containing the Job ID will appear. EG The below Job ID is 1234.
Enrolling a new fingerprint
From the Menu select Enroll Employee
Scan the right index finger 4 times
To get a good scan place the finger high on the glass panel and press down firmly
The larger the surface area of skin the better the scan will be
Repeat for the left index finger as a back up
A link will be provided so we can assign this finger to an employee
Adding an NFC tag
Place the NFC tag on the reader
If the tag ID can't be found the ID will be added to the database
Assigning a fingerprint or NFC tag to an employee
Login to the Microkeeper website
You will need access to manage fingerprint which can be set in the employees profile
Navigate to Menu > HR > NFC & Fingerprint
Use either the link from the Microkeeper Timesheets app or the temporary ID number, to identify the employee
Select the employee and click
Clocking on and off
Open the Microkeeper Timesheet software.
Place finger on scanner or place NFC tag on NFC reader
If successful the employee will be clocked on or off
If unsuccessful an error message will be displayed
Feel free to call Microkeeper if you have any issues
Setting up Multiple Organisations
Timesheet software can be configured so employees across multiple Microkeeper organisations can clock in from the same Fingerprint scanner.
User Settings configuration for multiple organisations
When configuring the User Settings of the Timesheet software, set the Username with organisations separated by an "@" symbol.
Example:
| Username: | org1@org2 |
A setup like below will allow employees from both "org1" and "org2" to clock in from the same fingerprint scanner.
Important note on assigning Fingerprints with a multiple organisation configuration
When the Timesheet software is configured for multiple organisations, assigning fingerprints to employees will not be available.
Instead you will need to reconfigure the Username under User Settings to a single organisation to assign the fingerprint to that employee.
Troubleshooting
- Place the finger high on the glass and press down firmly
- Make sure that the Fingerprint scanner is clean and dry.
- Make sure fingers are dry if they are wet or use a moisturizer if they are too dry.
- Check the condition of fingerprints. Scar tissue and wrinkles can change the fingerprint. A fingerprint may have to be removed and then registered again.
Maintenance
The condition of the fingerprint reader affects its ability to obtain a good quality scan of a fingerprint. To maintain the fingerprint reader, the oval window should be cleaned periodically as follows:
- Press the sticky side of a piece of adhesive cellophane tape across the oval window, and then peel it away.
- Alternatively, dampen a cloth with warm water and gently wipe the oval window.
- Do not rub the oval window with an abrasive material, including paper.
- Do not poke the oval window coating with your fingernail or with any other item, such as a pen.
- Do not submerge the fingerprint reader in liquid.
- Do not spray liquid on the fingerprint reader or allow liquid to drip inside.
- Do not use the fingerprint reader if it has incurred damage, such as a cracked of frayed cord or broken connector.
- Using anything other than the above method will void the warranty
- If you are unsure consult a Microkeeper team member before cleaning
Damaged Scanner
How can you determine if the fingerprint scanner has been damaged?
Both scanner were in operation for 2 years.
The scanner on the left is cloudy, is has been cleaned with a corrosive that has damaged the scanning window, it will not be able to detect fingerprints.
The scanner on the right is clear, it's working as expected.