Calendar Feed
A calendar feed shows Microkeeper rosters in the calendar you already use, such as Google Calendar, Apple Calendar or Outlook. Managers can add the rosters of the Locations they manage, and each employee can add their own shifts. The calendar keeps itself up to date.
| Required plan | Standard Enterprise |
|---|---|
| Required access | For a Location's roster: manager access with Roster - Full Access or Leave requests. For your own shifts: none. |
What the calendar feed shows
- Only locked weeks. Staff and managers don't see a week until it's locked on the Roster Calendar.
- Shifts from 6 weeks ago to 9 months ahead.
- Roster changes after a delay. Calendar apps check the feed on their own schedule, so a change can take several hours to appear.
Get the feed link for your Locations, as a manager
- Navigate to Menu > Rosters > Calendar.
- Click Learn more. The Connect External Calendar window opens.
- Choose All Locations, or Select Locations and tick the ones you want.
- Tick Rosters, Leave Request or both.
- Click Copy.
Each set of Locations has its own link. For a separate calendar for each Location, copy a link for each one.
Get the feed link for your own shifts, as an employee
- Navigate to Menu > Home > Employee Console, and find Roster.
- Click Learn more under "Want to display your roster on your smartphone or PC?".
- Copy the link under Connect external calendar.
This link shows only your own shifts.
Warning
Anyone with the link can see the roster in it, without logging in. Keep it to yourself. If it's shared by mistake, contact Microkeeper to reset it. The old link then stops working, and you'll need to add the calendar again.
Add the feed to your calendar
Every calendar app that can subscribe to a calendar by URL can use the link. In the most common ones:
| Calendar | Where to paste the link |
|---|---|
| Google Calendar | On a computer, next to Other calendars, click +, then From URL. It then appears in the Google Calendar app on your phone too. |
| iPhone or iPad | In Settings, open Calendar, then Accounts > Add Account > Other > Add Subscribed Calendar. On newer versions, Calendar is under Apps. |
| Mac | In Calendar, click File > New Calendar Subscription. Set Auto-refresh to every hour. |
| Outlook | In the calendar, click Add calendar, then Subscribe from web. |
Calendar apps change their menus from time to time. If yours looks different, search its help for "subscribe to a calendar by URL".