This guide will instruct you on how to perform VEVO checks when hiring new staff or for existing staff.
VEVO Checks can be turn on from the Global Settings
Menu > General > Global
The following fields are required by staff for a VEVO check:
These 4 fields are completed during onboarding.
Microkeeper also requires the TFND (Tax File Number Declaration) to be complete before a VEVO check is performed.
Staff can complete a VEVO check during their onboarding process.
To trigger a VEVO check one of the following must happen:
The employee will then be presented with a VEVO Check form:
The VEVO Check is performed in real time and a response provided.
If a record is found the employee can close the form, if not they can try again.
Administration staff can also complete a VEVO check on an employees behalf.
Navigate to Menu > HR > VEVO Checks > click "Add Vevo Check"
Administration staff can review VEVO checks.
Menu > HR > VEVO Checks.
The HR manager should periodically review the VEVO Check responses.
There are many different types of Visas, Microkeeper will attempt to interpret the response and decide if the employee has the right to work in Australia.
Some staff are eligible to work indefinitely, others are only eligible for 3 months or until the visa expiration date, after which another VEVO check must be completed.
Microkeeper will automatically make these future checks and if a change is detected this will be flagged for review.
Microkeeper will perform these additional automated checks at the start of each financial quarter.
Staff might either accidentally or maliciously select the incorrect option, bypassing the VEVO check.
If you suspect this has happened then VEVO can be made a requirement of onboarding.
To do this set the Overseas Country in the Employee Profile.
This will make the VEVO check a requirement of onboarding and the employee can not change the Overseas Country once set.
The ATO will also inform the employer if the incorrect option was selected on an employees TFND, which is another fail safe to help identify incorrect data.