Shift Bidding

AutoRoster and Shift Bidding are two ways to assign staff to Open shifts. 

With Shift Bidding you offer staff the option to show interest in working the selected shifts by “bidding”, while AutoRoster won’t need the staff interaction, instead it automatically takes into consideration who is available and eligible to work and suggest a roster allocation based on this information.


Menu > Rosters > Roster Calendar

Creating an Open Shift

To open a shift for bidding, the shift must be set as Open under the Allocation area.


The Convert tool can be used to quickly convert Rostered Shifts to a specific status of Allocation.

  Auction > Convert


Creating an Auction

Open shifts can be auctioned to staff for shift bidding or they can be automatically assigned to eligible staff with AutoRoster.


Auctions can be created using the Auction Tool.

  Auction > Create

Select the Date Range of Rostered Shifts to Auction.


Select an Automated auction for AutoRoster or a Staff Bidding auction for Shift Bidding.


Choose the notification options to notify staff of a roster auction if Staff Bidding has been selected.


Select to either create the auction Live Now, or Live Later at a specified date. 

set auction live date

Simulate and confirming the Auction

After all settings are configured, click the Simulate button to review and confirm the Auction details.


Staff can be selected or deselected for the Auction within the Eligible Bids section.


Ineligible Bids can show the staff members who are locked from participating in the Auction. 

Confirm the Auction by clicking Create.

Reviewing an Auction

The progress of an Auction can be reviewed at anytime.

Open the Auction Review Tool to review the progress of an Auction.

  Auction > Review 


Assign Staff to an Auction

Staff who have bid on an Auction can be selected to be assigned to an Auctioned Shift.

Open the Auction Assign Tool to assign staff to Auctioned Shifts.

  Auction > Assign 

Staff can be assigned to Auction Shifts manually or by using the Auto Roster Suggestion feature.

Automatic Roster Suggestion

Microkeeper can automatically build a roster suggestion based on preset parameters. The selected parameters will impact the staff assigned to the open shifts.

Bidding Pool Priority

Protected Hours

Selected hours before and after a staff members shift can be protected from being auto assigned

Approved Weekly Overtime

Select the number of acceptable Overtime hours in a week for staff members.

Manual Staff Assign

Click the switch staff button to select a specific staff member to work the selected shift.


Once you have confirmed the assignment for your shifts, click Assign Staff to finish the assignment process.