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Guides

Getting Started
  Introduction
  Your Business Settings
  Export From Other Systems
  Add An Employee
  Clocking Hours
  Timesheet Software
  Grouping Employees
  Locations

Rostering
  The Roster Process
  Roster Templates
  Roster Calendar
  Calendar View
  SMS Rosters

Timesheets
  The Timesheet Process
  Timesheet
  Timesheet vs Roster
  Timesheet from Roster

Payroll
  The Payroll Process
  A Payrun
  Rate Rules
  Shift Rules
  Break Rules
  Deduction Rules
  Extra Rules
  Time In Lieu
  Public Holidays

Leave Request
  The Leave Request Process
  Leave Request Review
  Leave Payroll Process

Reports
  Single Touch Payroll
  Payment Summary
  Xero Integration

Other features
  Messaging

SuperChoice
  Processing Super

SuperChoice (Old process)
  Super Clearing House
  SuperChoice Setup
  Adding Super Fund
  Adding Employees
  Super Payment

Employees
  Employee Console
  Smartphone Login
  Push Notification
  Requesting Leave

Developers
  Partner Logo
  API Hello World
  API Add Employee

  Print Guide

SMS Rosters


Microkeeper can send the employees roster to them via SMS, the below guide will demonstrate how to achieve this.




Navigate


Menu > Payroll > Roster > SMS Rosters




Save roster to a week


Any roster that has been saved to a week can be sent via SMS to an employee.


View the Roster template guide for further explanation on how to save a roster template to a week.




Selecting roster


You can select the roster that you want to send by selecting it from the drop down list.


By default the next week of the fiscal year will be selected.


Roster-sms-select

A group can also be selected.


This is ideal for managers who have the responsibility of creating particular employees rosters and sending them.




Sending SMS


A list of employees and their rosters is created.


You can select which messages you would like to send.

If an employee has not been rostered on they will not appear on this list.

By mousing over an example we can see the message that is going to be sent.

Send SMS Roster

send-sms-roster


In this example we can see John Smiths Roster.


The date is displayed representing the start of the working week.

Plus the 4 shifts he has been rostered on to.


As the message indicates the employee can reply OK to accept this weeks roster.


The employee can also reply with a different message.




Receiving SMS


No matter what mobile phone the employee has they will be able to receive and reply to the SMS.


Receive SMS

received-roster-sms




Receiving SMS reply from employee


After we send our employees their roster the messages will be listed.


Receive SMS

roster-sms-reply


The system can confirm if a message has been received and will display Delivered if this is the case.


While pending a reply from the employee a Waiting message will be present and highlighted yellow.


If the employee replies OK their message will be highlighted green.


If an employee replies anything other than OK their message will be highlighted red.


This gives you the ability to quickly identify who can't work and requires your attention.


Note: The system might take a couple of minutes to send and receive SMS
we recommend sending the roster and revising the sent messages later in the day.




Adding credit


SMS credit can be added to your account from the SMS page.


Add credit

add-sms-credit


SMS are charged at 10c/SMS.


For a 10 employee business,

we recommend purchasing about 500 sms at a cost of $50,

which will get you through an entire year.


Once you add credit to your account, an invoice will appear in the billing area.


The billing are can be found at

Menu > Settings > Billing


When payment for invoice is received the credit will be added to your account.