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Guides

Getting Started
  Introduction
  Your Business Settings
  Export From Other Systems
  Add An Employee
  Clocking Hours
  Timesheet Software
  Grouping Employees
  Locations

Rostering
  The Roster Process
  Roster Templates
  Roster Calendar
  Calendar View
  SMS Rosters

Timesheets
  The Timesheet Process
  Timesheet
  Timesheet vs Roster
  Timesheet from Roster

Payroll
  The Payroll Process
  A Payrun
  Rate Rules
  Shift Rules
  Break Rules
  Deduction Rules
  Extra Rules
  Time In Lieu
  Public Holidays

Leave Request
  The Leave Request Process
  Leave Request Review
  Leave Payroll Process

Reports
  Payment Summary
  Xero Integration

Other features
  Messaging

SuperChoice
  Processing Super

SuperChoice (Old process)
  Super Slearing House
  SuperChoice Setup
  Adding Super Fund
  Adding Employees
  Super Payment

Employees
  Employee Console
  Smartphone Login
  Push Notification
  Requesting Leave

Developers
  Partner Logo
  API Hello World
  API Add Employee

  Print Guide

Timesheet vs roster


This guide will run through all the functionality of the timesheet vs roster page.




Navigate


Menu > Payroll > Timesheet




Breakdown


This page is designed so the timesheet can be quickly compared to the roster and amendments quickly made.

The data is listed employee by employee.

The page does this by overlapping the roster and the timesheet.

Making differences easily identified.


Basic Example

Roster vs timesheet overlay




Legend


  • Roster is displayed in green
  • Timesheet is displayed in red
  • Overlap of both roster and timesheet is displayed in gray


Legend

Roster vs timesheet legend


Another way to look at the legend is red will cost the business more and green will cost the business less, if wages are calculated from timesheet data.




Identifying discrepancies


The roster is rarely going to match the timesheet perfectly.

Every business will find different trends from the information on this page.


Perfectly clocked hours

Perfectly Clocked Hours



The above illustration is an example of an employee who has clocked his work hours exactly the same as his roster.


Under all circumstances this is what you should be aiming for from every employee and from realistic planing.


Clocking on late

Locking on late displayed on timesheet



The above example is of an employee who clocked on late every morning.


You can use this information to identify possible issues.


Working back late


Working back late displayed on timesheet


The employee in the above example worked back late on one of their shifts.




Missed shift


Employees will miss shifts and other employees will fill in for them.


Missed shift


Missing a shift and working a shift that was not rostered



The above example illustrates that Jason Bourne missed his shift on the 2nd (Green roster).

He may have forgotten to clock his hours.

If this was the case we could click the Create button and add his shift.


However, in this case, he called in sick and James Smith filled in for him.

We can easily spot the shift that James worked that he was not rostered on for (Red shift entry).




Reason behind discrepancies


There are many reasons why the hours clocked don't match the hours rostered.


Including


  • Employee had to work back late
  • Allocated roster is not enough time to complete all work
  • Employee had to cover another employees shift
  • Employee was running late to work
  • Employee forgot to clock on/off
  • Employee had a sick day and shift was not clocked at all
  • Many more




Editing and validation


The process for editing shifts and validation of shift amendments is the same as the timesheet page.


Review the timesheet guide for more information.