Getting Started
  Your Business Settings
  Export From Other Systems
  Add An Employee
  Clocking Hours
  Timesheet Software
  Grouping Employees
  Management Configuration

  The Roster Process
  Roster Templates
  Roster Calendar
  Calendar View
  SMS Rosters

  The Timesheet Process
  Timesheet vs Roster
  Timesheet from Roster

  The Payroll Process
  A Payrun
  Leave and Public Holidays
  Rate Rules
  Shift Rules
  Break Rules
  Deduction Rules
  Extra Rules
  Time In Lieu
  Worked Public Holidays
  Jobs and Cost Centres

  The Leave Request Process
  Leave Request Review
  Leave Payroll Process
  Skills Matrix

  Single Touch Payroll
  Payment Summary
  Xero Integration
  MYOB Integration

Other features

  Processing Super

SuperChoice (Old process)
  Super Clearing House
  SuperChoice Setup
  Adding Super Fund
  Adding Employees
  Super Payment

  Employee Console
  Smartphone Login
  Push Notification
  Requesting Leave

  Partner Logo
  API Hello World
  API Employee
  API Timesheet
  API Payroll
  API Jobs
  API Roster

  Data Security
  Privacy Policy
  Terms Of Use

  Print Guide

Management Configuration

The Management Configuration provides the ability to set who the manager is for which staff.

This allows Microkeeper to notify the correct individuals when required.

A Organisation Chart can also be built from the Primary Manager data.


Menu > Settings > Manager Config

Direct Managers

The Direct Manager can be nominated for different notification needs in Microkeeper.

Microkeeper will send an email notification to the nominated manager for these events:

  • Message to Payroll
  • Clocking on/off issue
  • Timesheet note
  • Leave requests
  • Birthday
  • Hire Anniversary

Setting a Direct Manager is optional. If the Direct Manager is not set the Primary Manager will be used.

An unlimited number of Direct Managers can be set for an event.

If a Direct Manager is selected the Primary Manager will not get an email notification unless they are also set as the Direct Manager.

Primary Manager

The Primary Manager is the employee's default manager if a Direct Manager is not configured.

Microkeeper recommends setting a Primary Manager so there is always a main single point of contact if an Employee has any questions.

The Primary Manager is also used to build an Organisation Chart.

Only one Primary Manager can be set per employee.

Selecting a manager

To edit a Primary Manager click the Blue Edit button.

To edit a Direct Manager click the Grey Plus buttons.

Select the manager from the drop-down list.

Manager Configuration

Note: The Counter at the top will help check that all Primary Managers have been set.

The Brand

Selecting a Primary Manager is used to build an Organisation Chart.

The Brand (your company eg. Bob's Plumbing) can be selected for users that do not have a Primary Manager.

For example Owners, Directors, CEO etc.

At least one user must be selected as The Brand, else building the Org Chart would not be possible.

Microkeeper would recommend selecting a Direct Manager if required.

Example, if the CEO requests Annual leave, a Message to Payroll manager might be required.

Skip notification

If no email notification is required to be sent for an event, Skip notification can be selected for the Direct Manager.

Employee Search

You can search for an employee by Group, Status, Timezone, etc.

This feature can be used in conjunction as a Bulk Actions, for example, to Apply a manager to a Group of staff.

Bulk Actions

A bulk action can be used to apply an action to multiple staff at once.


Add can be used to add the payroll officer to manage Message to Payroll.

Replace could be used if a manager is terminated and a new manager is taking over their role.

Switch could be used if two managers are changing roles.

Use the blue info dots to learn more about these options.