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Guides

Getting Started
  Introduction
  Your Business Settings
  Export From Other Systems
  Add An Employee
  Clocking Hours
  Timesheet Software
  Grouping Employees
  Management Configuration
  Locations

Rostering
  The Roster Process
  Roster Templates
  Roster Calendar
  Calendar View
  SMS Rosters

Timesheets
  The Timesheet Process
  Timesheet vs Roster
  Timesheet from Roster

Payroll
  The Payroll Process
  A Payrun
  Rate Rules
  Shift Rules
  Break Rules
  Deduction Rules
  Extra Rules
  Time In Lieu
  Public Holidays
  Jobs and Cost Centres

HR
  The Leave Request Process
  Leave Request Review
  Leave Payroll Process
  Skills Matrix

Reports
  Reports
  Single Touch Payroll
  Payment Summary
  Xero Integration

Other features
  Messaging

SuperChoice
  Processing Super

SuperChoice (Old process)
  Super Clearing House
  SuperChoice Setup
  Adding Super Fund
  Adding Employees
  Super Payment

Employees
  Employee Console
  Smartphone Login
  Push Notification
  Requesting Leave

Developers
  Partner Logo
  API Hello World
  API Employee
  API Timesheet
  API Payroll
  API Jobs
  API Roster

  Print Guide

Processing a Payrun


Each periods payroll must be processed, this guide will go through the process that your payroll officer will perform.



Navigate

Menu  > Payroll > Payruns



Payrun

Once all timesheet data has been checked or approved, you can start your payrun.

Click New Payrun to start a new run

Start Payrun

Most of the values to start a payrun should be correct.

You just need to fill the payment date.

Mouseover the info dots to learn more about each field.

If it's your first run in Microkeeper, you will need to select the week you want to process for.

If it's your first payrun for the financial year, double check the number of runs that are expected for the year is correct.

Microkeeper will predict how many runs are likely based on your payment date in arrears value.



Starting calculations

When you begin your Payrun, the timesheet data is converted into payroll data.

All the rules you have created are applied in relation to the timesheet data including overtime penalties, unpaid breaks etc.

Employee entitlements which include personal leave, annual leave, long service leave and/or rostered days off are calculated and accrued.

Super is calculated based on the employee's settings.

Tax is deducted using the current tax tables.



Completed calculations

View payslips for payrunAfter the calculations are complete, a line will be added to the payrun feed.

If you need to run the payrun again for all staff you can click the grey payrun button.

If you need to run the payrun again for an individual, which is usually recommended, there is a payrun button on the individual's payslip.

To view the payslips for that run, click the grey payslip button.



Amendments

From the payslip page, you can view each individual payslip.

You are able to add leave requests to the payrun, add a public holiday payment and any extras or deductions that apply to the week.

You should only need to add extras or deductions if there are no rules in place for the payment.

If you find you are adding the same extras or deductions every payrun, you may need to review your payroll rules.

add amendments



Other Payment

To bulk add a payment such as an Incentive or Bonus click the Other Payment Button.


Other bulk payments

From this page you can

  • Select employees that the extra payment applies to
  • Add payment description 
  • Add the rate and multiplier
  • Select the payment classification

Once you have entered in the relevant details you can Add Payments

The details entered here will be automatically applied to the individual payslips. 

Confirmation message

To leave the page, click Back to Payslip

 


Applying Leave

All the approved and pending leave requests for the given run will be displayed.

Once you have verified all the leave requests for this payrun, you can submit the leave.

This will automatically apply the selected requests to each individual's payslip.

Approved Leave Requests



Editing a Payslip

You can check and add on any entitlements or make changes to any of the calculated data on the Payslip.

Below is an example of a Payslip, on the right you can add, edit or delete any of the lines.

Payslip changes adjustments



Termination

You may, on an occasion such as termination, be required to pay out any outstanding leave balances.

To do this, you need to select Final located at the top of the payslip. 

A screen will pop up auto-populated of data for the employee. You have the option to payout Long Service Leave. 

Click terminate to calculate their final payout. 

Check to ensure the payslip is correct and the Annual Leave balance is now zero. 

A Seperation Certificate may be required for terminated employee's receiving Centrelink Benefits.  



Payroll Completion

Once the payroll data is accurate, and the payment date is correct, an .ABA file can be generated.

Payslip back up aba lock week

You can then save the payslips to a PDF back up, print payslips and Lock the Week, making payslips available to your employees online.

After locking the week you will be able to lodge the Single Touch Payroll Form.

STP Lodging  will be available from 1st of July 2018

For more information about Single Touch Payroll


 Please note, any changes to shift / Rate rules must be confirmed by the delegated Payroll Officer.