^
MK logo Login

Guides

Getting Started
  Introduction
  Your business settings
  Export from other systems
  Add an employee
  Clock on/off
  Timesheet Software
  Grouping Employees
  Locations

Rostering
  The roster process
  Roster templates
  Roster calendar
  Calendar View
  SMS Rosters

Timesheets
  The timesheet process
  Timesheet
  Timesheet vs roster
  Timesheet from roster

Payroll
  The payroll process
  A payrun
  Rate rules
  Shift rules
  Break rules
  Deduction rules
  Extra rules
  Time in lieu
  Public Holiday

Leave request
  The leave request process
  Leave request review
  Leave payroll process

Reports
  Group Certificates
  Xero Integration

Other features
  Messaging

SuperChoice
  Processing super

SuperChoice (Old process)
  Super clearing house
  SuperChoice setup
  Adding super fund
  Adding employees
  Super payment

Employees
  Employee console
  iPhone login
  Push notification
  Requesting leave

Developers
  Partner Logo
  API Hello World
  API Add employee

  Print Guide
Guide - group certificates payg payment summary

Group certificates

PAYG payment summary

Group certificates can be processed within Microkeeper using the group certificate page




Menu > Study > Reports


Select the appropriate financial year


Click View under Group Certificates




The 5 steps


There are 5 steps that need to be complete in order to process group certificates


1CalculateAll the payroll data for the entire year is added together and saved to your group certificates. Amendments can be made on each group certificate. Amendments are not usually required. Read below to view why an amendment might be required.
2ATO fileThis is the file required to be submitted to the ATO. This file contains all the group certificate information in a format that can be read by the ATOs Electronic Commerce Interface (ECI). To learn more about the ECI visit their website. This script also contains a lot of validation to help detect missing or incorrect data.
3PDF fileThe PDF file should be downloaded as a backup for your business. The PDF file can also be used to print and distribute to your employees.
4Employee accessThe easiest way to distribute the group certificates to your employees is via the employee console. Employees can access their group certificates via the website with their Microkeeper login. You can remove or grant access to individual employees on each group certificate.
5Email accessEmail instructions to the employees on how to access their group certificates. Included in this email will be the employees username and password if set as default. Make sure all employee email addresses are correct before Proceeding. An email will be sent to all those with a gross figure greater than zero. Only employees with access set will be sent an email.





You might need to make amendments for the following reasons


  • You joined Microkeeper part way through a financial year and not all your pre accumulated data was entered
  • There is a Lump sum payment that needs to be recorded in the appropriate box
  • An employee was paid from another payroll suite and this was not recorded in Microkeeper





Processing group certificates for terminated employees pre Microkeeper


If you joined Microkeeper part way through the financial year you can still process group certificates for terminated employees.


Follow these steps

The employee must be added to Microkeeper.
Their pre-accumulated figures must be entered and pre-accumulated year selected correctly.
A single payrun must be processed for the employee.
Once processed a zero payslip will be present, Microkeeper will now know this employee must be included in this years group certificates.



Giving access to terminated employees


Employees that have been terminated can still access their group certificates and payslips.
They will need their username and password just like active employees.
If they've forgotten their login credentials, reset their password and send welcome letter.
For security purposes, Microkeeper recommends sending the employees login credentials via email or SMS with the welcome letter.