Group certificates can be processed within Microkeeper using the group certificate page
Menu > Study > Reports
Select the appropriate financial year
Click View under Group Certificates
The 5 steps
There are 5 steps that need to be complete in order to process group certificates
|1||Calculate||All the payroll data for the entire year is added together and saved to your group certificates. Amendments can be made on each group certificate. Amendments are not usually required. Read below to view why an amendment might be required.|
|2||ATO file||This is the file required to be submitted to the ATO. This file contains all the group certificate information in a format that can be read by the ATOs Electronic Commerce Interface (ECI). To learn more about the ECI visit their website. This script also contains a lot of validation to help detect missing or incorrect data.|
|3||PDF file||The PDF file should be downloaded as a backup for your business. The PDF file can also be used to print and distribute to your employees.|
|4||Employee access||The easiest way to distribute the group certificates to your employees is via the employee console. Employees can access their group certificates via the website with their Microkeeper login. You can remove or grant access to individual employees on each group certificate.|
|5||Email access||Email instructions to the employees on how to access their group certificates. Included in this email will be the employees username and password if set as default. Make sure all employee email addresses are correct before Proceeding. An email will be sent to all those with a gross figure greater than zero. Only employees with access set will be sent an email.|
You might need to make amendments for the following reasons
Processing group certificates for terminated employees pre Microkeeper
If you joined Microkeeper part way through the financial year you can still process group certificates for terminated employees.
Follow these steps
The employee must be added to Microkeeper.
Their pre-accumulated figures must be entered and pre-accumulated year selected correctly.
A single payrun must be processed for the employee.
Once processed a zero payslip will be present, Microkeeper will now know this employee must be included in this years group certificates.
Giving access to terminated employees
Employees that have been terminated can still access their group certificates and payslips.
They will need their username and password just like active employees.
If they've forgotten their login credentials, reset their password and send welcome letter.
For security purposes, Microkeeper recommends sending the employees login credentials via email or SMS with the welcome letter.