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Guides

Getting Started
  Introduction
  Your business settings
  Export from other systems
  Add an employee
  Clock on/off
  Timesheet Software
  Grouping Employees
  Locations

Rostering
  The roster process
  Roster templates
  Roster calendar
  Calendar View
  SMS Rosters

Timesheets
  The timesheet process
  Timesheet
  Timesheet vs roster
  Timesheet from roster

Payroll
  The payroll process
  A payrun
  Rate rules
  Shift rules
  Break rules
  Deduction rules
  Extra rules
  Time in lieu
  Public Holiday

Leave request
  The leave request process
  Leave request review
  Leave payroll process

Reports
  Group Certificates
  Xero Integration

Other features
  Messaging

SuperChoice
  Processing super

SuperChoice (Old process)
  Super clearing house
  SuperChoice setup
  Adding super fund
  Adding employees
  Super payment

Employees
  Employee console
  iPhone login
  Push notification
  Requesting leave

Developers
  Partner Logo
  API Hello World
  API Add employee

  Print Guide
Guide - clock

Clock on/off

There are many different ways for an employee to clock their worked hours. This guide is going to take you through and illustrate the benefits of each options.




Clocking Options


No.Clock optionSecuritySpeed
1Console 
2PC restricted console 
3GPS console 
4GPS location restriction 
5Finger print scanner 



   

Employee Console


The most basic method is to allow employees to clock on from any computer or smart phone they like.

Set to any internet device in employee profile. 


Pro

  • They have the freedom to use a PC, smart phone or any internet enabled device
  • They can clock their hours from anywhere with an internet connection
  • Easiest to setup and maintain


Recommended

  • For small businesses who generally work together


Clock facility found on employee console

clock-on




PC restricted console


This option allows you to restrict which PC's you want to allow your employees to clock on/off from.



To activate a PC


Menu > Settings > General >  Security


Note: You must be on the PC you want to activate


Click the Inactive button to activate.


pc-restricted



Pro

  • Employees are restricted to the PCs that you designate
  • Cost effective method


Recommended

  • For employees working at computers
  • Full and part time employees


Clock facility on employee console - PC ActiveClock facility on employee console - PC Inactive

Clock-on-button


Clock on button not permitted from this PC




GPS Console


This option will mark a GPS location when an employee clocks on/off, which gives your employees the flexibility to clock on/off from where every they like.


Pro

  • You know where they are clocking on/off from
  • They can clock their hours from anywhere with an internet connection
  • Easy to setup and maintain


Recommended

  • For employees who frequently start work at different locations
  • Great for delivery drivers, sales reps, etc


Once an accurate GPS location is found the employee can clock on

clock-on-gps




GPS Location restriction


You can set locations of work, an employee will only be allowed to clock on if they are within 50m of the location


location-clocking-example


Pro

  • Employees can only clock on/off at work locations
  • They can clock their hours from a smart phone
  • Easy to setup and maintain


Recommended

  • For businesses with multiple locations, changing locations, on site locations, etc
  • Great for trades, delivery drivers, backup option, etc






Finger print scanner


Finger print scanners are the fastest and most secure way for your employees to clock on/off.


The finger print scan solution is offered by www.microkeeperfingerscan.com

There you will find further documentation on how to setup and configure

your finger print scanner.


Pro

  • An employee can only clock on/off from computers with a finger print scanner
  • Employees username and password can't be stolen
  • Quick and accurate method
  • Very secure

  • fingerscan

    Recommended

    • High volume of employees
    • For a range of full time, part time and casual
    • Where speed and efficiency is a key goal
    • Security is a main concern


    Screen shot of the finger print scan clock on/off page

    microkeeper-finger-scan-clock-on




    NFC Reader and Tags


    NFC Scanners are the fastest for your employees to clock on/off.


    For clocking on/off, employees are each issued a keyring that contains an NFC tag.

    Upon holding the tag close to the NFC reader, the employee is instantly recognized and authenticated.


    NFC Tags
    microkeeper-nfc-tag


    NFC Readers


    microkeeper-clocking-station



    Pro

    • An employee can only clock on/off from the NFC Reader
    • Employees username and password can't be stolen
    • Quick method

    Recommended

    • High volume of employees
    • For a range of full time, part time and casual
    • Where speed and efficiency is a key goal





    How do I select these options?


    Each employee can clock on/off with a different method of your choice.


    These options can be selected in the employee security settings.


    Menu > Settings > Employee - Edit for the employee you want to configure


    The Access Control lets you select which clock on/off method will be used.

    This function also allows you to set specific areas of the site and control the amount of information each employee has access to.

    Mouse over the info dots for more information on each setting.

    The below is an example of how you would use these settings for a typical employee who can only clock on either with the fingerprint scanner or NFC.

     

    employee-Fingerprint-clock-on


    This is great for Supervisors or Managers who have the responsibility of making adjustments to the timesheet.

    The below is an example of how you would use these settings for a Manager who can clock on from any device, is required to set rosters,

    approve leave requests and access timesheets but does not need to see costs or add employees.


    access-control-manager

    If the Manager was set to add an employee, this would only allow acess to create the employee's user name,

    they would not have access to private information in the employee console.

    The below is an example of how you would use these settings for an Admin employee who is required to access the jobs, invoicing and reports.

    They can view the payslips download the .ABA file and lock the week, they will not be able to edit the payslips. 

    access-control-admin