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Timesheets
  The timesheet process
  Timesheet
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  Timesheet from roster

Payroll
  The payroll process
  A payrun
  Rate rules
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  Break rules
  Deduction rules
  Extra rules
  Time in lieu
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Leave request
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  Leave payroll process

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  Print Guide
Guide - payroll

The payroll process

There are many choices from which an employees payslip can be calculated, this guide will explain your options and the process that takes place.




Data flow model


1

2

3

4


 Timesheet 
  


 Payroll Rules 
 


    Payroll     
    


    Amendments   
   

   
    Employee    
Settings
  

Time sheet

Settings

Pay run

Edit Payroll Data


The data flows through the model from left to right.


1 - Verify timesheet data


The payroll data is generated from the time sheet data,

It is important to make sure this data is correct.


Review the Timesheet guide for more information.


2 - Settings


Microkeeper is designed to automate a payrun as much as possible.

Once these settings have been set they will rarely need to be changed.


The Employee Settings allow you to set salary, casual, full time, entitlements, etc


The Payroll Rules are broken into 6 categories

  • Rate Rules - Set pay rates based on age or job. 
  • Shift Rules - Set awards, overtime, weekend rates, etc
  • Public Holiday Rules - Set Public Holiday penalties, dates etc
  • Break Rules - Set paid/unpaid break
  • Deductions/Expenses - Set salary sacrifice, work place giving, etc
  • Extra Rules - Allowances eg, Mobile phone, Laundry, etc


3 - Payrun


When a payrun is done the timesheet data is converted into payroll data.

All the rules you have created are applied in relation to the timesheet data.

Their entitlements which include sick leave, annual leave, long service leave and/or rostered days off are calculated.

Super is calculated based on the employees settings.

Tax is deducted using the current tax tables.

All this happens is seconds.



4 - Amendments


After a payroll is complete changes can still me made.


If you find there is a need to make similar amendments on a weekly bases,
we recommend reviewing your rules,
our goal is to make your amendments as few as possible.


You can add any of the entitlements or make changes to any of the calculated data.


Once the payroll data is accurate, an .ABA file can be generated and the payslips can be made available to your employees online.


This is a brief explanation of the payroll process, we recommend reviewing all pages under the payroll guides for a better understanding of this process.



Payments classification chart


A payment can be classified into 5 different categories


 

Basic hours

Overtime hrs

Entitlements

Super

Tax

1   Normal

+

x

+

+

+

2   Overtime

x

+

x

!

+

3   Bonus

x

x

x

+

+

4   Extra

x

x

x

x

+

5   Allowance

x

x

x

x

x


During the trial period we strongly recommend comparing the Microkeeper system to your current payroll system to make sure the figure match as required and you are happy to proceed.


Overtime can attract super if required, this can be set per employee.