^
MK logo Login

Guides

Getting Started
  Introduction
  Your Business Settings
  Export From Other Systems
  Add An Employee
  Clocking Hours
  Timesheet Software
  Grouping Employees
  Locations

Rostering
  The Roster Process
  Roster Templates
  Roster Calendar
  Calendar View
  SMS Rosters

Timesheets
  The Timesheet Process
  Timesheet
  Timesheet vs Roster
  Timesheet from Roster

Payroll
  The Payroll Process
  A Payrun
  Rate Rules
  Shift Rules
  Break Rules
  Deduction Rules
  Extra Rules
  Time In Lieu
  Public Holidays

Leave Request
  The Leave Request Process
  Leave Request Review
  Leave Payroll Process

Reports
  Payment Summary
  Xero Integration

Other features
  Messaging

SuperChoice
  Processing Super

SuperChoice (Old process)
  Super Slearing House
  SuperChoice Setup
  Adding Super Fund
  Adding Employees
  Super Payment

Employees
  Employee Console
  Smartphone Login
  Push Notification
  Requesting Leave

Developers
  Partner Logo
  API Hello World
  API Add Employee

  Print Guide

Timesheets


This guide will run through all the functionality of the timesheet page.




Navigate


Menu > Payroll > Timesheets




Breakdown


Some typical timesheet data

Timesheet view


The above example illustrates some typical timesheet data.

We can see Alice Tomson has worked 3 shift.

The Dates of the shift and the Clock on and Clock off time are displayed.


We also see here that the Clock off time has been modified

If we mouse over, we can see who made this modification and what the original entry was


The Howi column illustrate how the shift was created.

 
IconDescription
Fingerprint iconThe employee has used their finger print to clock their hours
iEmployee clocked hours using the employee console
GPS iconGPS used to clock hours, click to view location
iThis entry was created from the roster
iManually entered, mouse over to see who created this entry
iEmployee has manually entered their own timesheet entry


There is no need to memorise this table as you can mouse over any of the icons for a description.




How is timesheet data generated?


The data in the timesheet can be created many different ways.


The clock on/off guide describes how the employee can clock their worked hours.


You can also manually create an entry or generate the timesheet data from roster.




Manual entry


Manual entry form

add-shift

Manually Add Shift

An entry can be manually created using the above form, most of these fields are self explanatory.

The Job title and Description are used to track jobs and for calculating hours for invoicing, they are not required.




Searching the timesheet


Filter form

Search Timesheet


The filter can be quickly used to find an entry.


By default the current fiscal year and working week will be selected.

A group can be selected to show only the employees who are a part of that group, when a group is selected this will also affect the employee filter list.

An individual employee can also be selected.

The form will be automatically submitted when a changed is detected.




Adjusting the timesheet


Adjustments will need to be made to the timesheet.


Click the Edit button and a form will appear in line that will allow you to make changes.


Edit timesheet entry.

Edit a timesheet entry


For this example Alice Tomson started work at 8:30am, however she clocked on at 9:00am.


Make this change to the Clock on time and click Update.


Note: All times are in 24 hour time.


After adjustment

Amendment record of adjusted timesheet


The new time has been saved and new total hours automatically calculated.


We can also see who made this change and what the original entry was by mousing over the orange clock on time.




Shift work


Note: There is a script that runs at midnight that checks for any employees that have not clocked out.


If your employees work past midnight then this script can be turned off.

Menu > Settings > General > Global - Shift work option


An employee can work past midnight.


Example

John Smith Clocks on at 20:00 (8pm)
  Clocks off at 04:00 (4am)


The system will acknowledge this has occurred and calculate a total of 8 hours worked (4 to midnight and 4 past midnight).


All your shift rules will still function.