MK logo Login


Getting Started
  Your business settings
  Export from other systems
  Add an employee
  Clock on/off
  Timesheet Software
  Grouping Employees

  The roster process
  Roster templates
  Roster calendar
  Calendar View
  SMS Rosters

  The timesheet process
  Timesheet vs roster
  Timesheet from roster

  The payroll process
  A payrun
  Rate rules
  Shift rules
  Break rules
  Deduction rules
  Extra rules
  Time in lieu
  Public Holiday

Leave request
  The leave request process
  Leave request review
  Leave payroll process

  Group Certificates
  Xero Integration

Other features

  Processing super

SuperChoice (Old process)
  Super clearing house
  SuperChoice setup
  Adding super fund
  Adding employees
  Super payment

  Employee console
  iPhone login
  Push notification
  Requesting leave

  Partner Logo
  API Hello World
  API Add employee

  Print Guide
Guide - xero

Xero Integration

The payroll data that is generated by the Microkeeper system can be sent directly to the Xero accounting suite.


This feature must first be activated on the Contact Settings page.

Menu > Settings > General > Contact, to access the Contact Settings

Under Accounting select the Xero option and Update these settings.


Menu > Reports -  Select desired period - Payroll invoice Xero


Reports selection area

Connect to Xero

Login to Xero with your credentials to authorise the Microkeeper connection.

Microkeeper will retrieve your Accounts from Xero.


On first time integration you will need to configure which figures you want sent to which Accounts.

This is done by:

(1) Selecting the Account.

(2) Enter a description - This will appear on the Xero invoice. -You must enter a discription

(3) Select which values you want to send to that account.

(4) Select if the total is negative.

Save Xero Settings.

The above configuration will work for many scenarios.

Weekly Process

On a weekly basic, its required to send the payable bill to Xero.

It's important to ensure that the figures being sent to Xero match the figures recorded in the Microkeeper database.

If figures match, Send your data to Xero.

The invoice will appear as a draft in the Xero system.

If you are happy with these figures, mark this invoice as Approved in Xero.

Your done!

Additional Notes

We recommend getting a bookkeeper to help with the initial configuration.

Note: All names for values MUST be different.
If a new name for a value appears, this will have to be added to the appropriate account, this is likely to occur with following weeks.